Role: Office Manager
Location: Vadodara, Gujarat (In-Office)
Employment Type: Full-Time
Key Responsibilities
Operations & Administration
- Daily Operations: Oversee pantry management, supply procurement, and general office administration
- Vendor Management: Source and manage relationships with local vendors and service providers
- Reception: Manage incoming communications (calls, emails, and visitors) with professionalism and warmth
Facilities Management
- Maintenance: Act as the primary point of contact for building management. Coordinate and oversee repairs, cleaning services, and security
- Safety & Compliance: Ensure the office adheres to local safety regulations, fire safety protocols, and health standards
- Environment: Maintain a safe, functional, and professional work environment at all times
Real Estate & Relocation
- Office Scouting: Assist leadership in scouting, evaluating, and securing new office locations in Vadodara
- Move Coordination: Manage all logistics for office moves, coordinating with vendors and local leadership
- Setup: Oversee the initial setup of furniture, utilities, and infrastructure in new spaces
Event Planning
- Internal Events: Organize internal team meetings and corporate outings as needed
- Cultural Celebrations: Help to coordinate celebrations (e.g., Navratri, Diwali) to foster a positive workplace culture
Miscellaneous
- Budget Management: Assist in the annual budgeting process and ensure spend adheres to approved financial targets
- Assorted projects: Supports local and corporate leadership on special projects as needed
Requirements
Required Skills & Qualifications
- Experience: 3+ years of experience in Office Administration or Facilities Management
- Relocation Expertise: Prior experience in office setup or relocation projects is highly preferred
- Communication: Excellent verbal and written communication skills in English, Hindi, and Gujarati
- Tech Savvy: Proficiency in Microsoft & Google workspaces
- Proactive: Identify opportunities to improve day to day office operations, find cost savings, and communicate needs and issues with management
- Problem Solver: Ability to manage contractors and service providers effectively to resolve facility issues quickly
