We're looking for a highly organized, thoughtful, and clear-headed Office Manager to lead day-to-day office operations at AACIPL's Mumbai headquarters. With a staff of over 30 employees and a variety of facility-related needs, this role requires someone who thrives in managing people, processes, and practical challenges with clarity and discipline.
Tasks
Key Responsibilities
Employee & HR Administration
Manage employee documentation: health insurance, leave tracking, PF, pension, and related records
- Ensure smooth coordination with HR for new joiners, exits, and compliance tasks
- Maintain accurate files and follow-up systems for all people-related processes
Facility & Operations Oversight
Oversee all office infrastructure and maintenance (furniture, ACs, lighting, electrical, plumbing, etc.)
- Manage petty cash and office expenses responsibly
- Track and manage office assets including laptops, printers, keyboards, etc.
- Ensure cleanliness and upkeep of the office through active management of the cleaning team
Team & Staff Management
Directly manage all junior/support staff: cleaners, drivers, helpers, etc.
- Ensure timely scheduling, clear responsibilities, and professional conduct among junior staff
- Address interpersonal or behavioral issues with maturity, fairness, and clear communication
General Administration
- Maintain order and discipline in the workplace through proactive systems and follow-up
- Handle ad-hoc tasks related to facilities, vendors, courier dispatches, service calls, etc.
What We're Looking For
Highly organized individual with strong attention to detail and process
- Clear thinker who can prioritize tasks, manage time efficiently, and stay calm under pressure
- Strong interpersonal skills ability to deal with staff from various backgrounds professionally and empathetically
- Familiarity with administrative tasks, vendor coordination, and HR basics
- Comfort with Microsoft Excel, Word, and document handling
Requirements
Preferred Qualifications
- 3+ years experience in office administration, facility management, or HR support roles
- Fluency in English, Hindi, and Marathi preferred
In-Person Working Hours
- Monday to Friday 10:00 AM to 6:00 PM
- Saturday 10:00 AM to 2:00 PM
Benefits
At AACIPL, we believe in taking care of our team. As Office Manager, you'll enjoy:
Competitive Salary aligned with your experience and responsibilities
- Annual Bonuses rewards for going above and beyond
- Comprehensive Health Insurance full medical coverage for you and your family
- Employee Provident Fund (EPF) secure retirement savings with employer contribution
- Professional Growth work in a structured, team-oriented environment with growth opportunities
- Stability & Respect be part of a 40+ year legacy organization with a strong reputation in the chemical industry
Location: In-person, Wadala Office, Mumbai
Salary: 30,000 35,000 per month + Bonuses
