Indian Office - Office Manager

FinServ Consulting is a specialized financial services consulting firm supporting hedge funds, asset managers, and fintech clients across Middle Office, Back Office, and BPO operations. Our Mumbai office plays a critical role in global service delivery, and we are seeking a highly organized and proactive Office Manager to ensure smooth day-to-day operations and employee experience.

The Office Manager will be responsible for overseeing administrative, operational, and coordination functions for the Mumbai office. This role requires strong organizational skills, attention to detail, stakeholder coordination abilities, and the ability to manage multiple priorities in a fast-paced financial services environment.

The individual will work closely with the India Office Head, Global Delivery Head, Payroll & Tax teams, WeWork management, and cross-functional stakeholders.

Responsibilities

• Ensure timely submission and tracking of employee timesheets, including verification against monthly expected hours.
• Maintain and update office inventory records (IT equipment, accessories, supplies).
• Coordinate with WeWork staff for all office-related matters, including HVAC, access cards, keys, maintenance issues, and participation in community events.
• Order laptops and necessary accessories for new hires in coordination with IT/vendors.

• Manage and ensure completion of all employee joining formalities.
• Coordinate health insurance renewals and ensure timely processing of claims.
• Track employee PTO and sick leave and maintain an updated monthly leave calendar to assist in resource planning.
• Work with payroll and tax teams to address employee queries and provide necessary documentation support.

• Support the Global Delivery Head and India Office Head with:
• Scheduling interviews and coordinating candidate communication.
• Managing emails and follow-ups.
• Coordinating between vendors, internal resources, and clients.
• Assist the India Office Head with monthly budget planning for office events and employee engagement initiatives.

• Plan and execute monthly social events, new hire lunches, and employee engagement activities.
• Organize the annual holiday dinner and other company-wide celebrations.
• Identify fintech and hedge fund industry events in India and coordinate team participation.

Skills Required

• Bachelor's degree in Business Administration, Management, or related field.
• 36 years of experience in office administration, operations, or HR coordination roles.
• Strong organizational and multitasking abilities.
• Excellent communication skills (written and verbal).
• Proficiency in Microsoft Office (Excel, Outlook, PowerPoint).
• Ability to work independently and handle confidential information with discretion.
• Prior experience in financial services, consulting, fintech, or a professional services environment preferred.

• High attention to detail
• Ownership mindset
• Strong coordination and follow-up skills
• Proactive problem-solving approach
• Ability to work with senior leadership