Human Resources Executive, Maritime, Mumbai

We are looking for a proactive and detail-oriented HR professional to join our clients global team and manage end-to-end recruitment, maintain recruitment systems, coordinate onboarding, and support day-to-day HR operations. The ideal candidate should have experience with ATS, HRIS, stakeholder management, and recruitment coordination skills and commitment to delivering a seamless candidate and employee experience.

Key Responsibilities

• End-to-End Recruitment: Manage the complete recruitment lifecycle including sourcing, screening, scheduling, interviewing and salary discussions
• ATS Management & Recruitment Reporting: Manage and update the Applicant Tracking System (ATS), ensure data accuracy, generate recruitment reports and dashboards, and track key hiring metrics such as time-to-fill, source of hire, and offer-to-join ratio
• Candidate Sourcing: Source candidates through job portals, LinkedIn, employee referrals and recruitment agencies to build a strong talent pipeline
• Stakeholder Management: Partner with hiring managers to understand hiring requirements, schedule interviews, provide hiring updates, and ensure timely closure of positions
• Employer Branding: Maintain consistency across all internal and external communications in line with the company brand
• Offer & Pre-Boarding: Prepare offer documentation, coordinate pre-joining formalities, collect required documents, and maintain regular communication with candidates until joining
• Onboarding & HRIS Management: Manage employee onboarding, create and maintain employee records in the HRIS, ensure completion of joining documentation, and coordinate induction activities
• HR Operations: Support day-to-day HR operations including employee documentation, HR letters, employee records management and employee benefits administration
• Process Compliance & Documentation: Ensure accurate documentation of interview feedback and candidate records while ensuring adherence to company hiring policies.
• Employee Support: Act as the first point of contact for new joiners regarding onboarding, documentation, HR systems, and general HR queries

Experience

• 2+ years of experience in Talent Acquisition. HR Operations experience is desirable
• Experience in managing end-to-end recruitment across multiple functions

Skills & Qualifications

• Bachelor's degree in Human Resources, Business Administration, or a related field
• Hands-on experience with Applicant Tracking Systems (ATS)
• Experience working with HRIS platforms for onboarding and employee record management is desirable
• Strong sourcing skills using LinkedIn, job portals, and recruitment agency partnerships
• Excellent communication in English both written and spoken.
• Stakeholder management skills
• Good understanding of HR operations and employee lifecycle processes
• Strong organizational, documentation, and coordination skills
• High attention to detail and commitment to confidentiality
• Proficiency in Microsoft Excel, Word, and PowerPoint