Human Resources Executive

Location : Chennai (DLF Porur)

Years of Experience : 3-5 Years

Notice period : Immediate joiners Only

Work mode : WFO

Job Summary We are looking for an experienced and well-organised HR & Admin Executive to manage day-to-day HR operations, employee lifecycle activities, payroll processing, statutory compliance, end-to-end recruitment, and office administration. The ideal candidate should have strong hands-on experience in HR operations and administration, along with a good understanding of recruitment processes, excellent communication and coordination skills, and the ability to maintain accurate HR documentation and ensure smooth office operations. Key Responsibilities

1. HR Operations

● Manage day-to-day HR operations and employee lifecycle activities.

● Handle employee onboarding documentation, induction, confirmation, transfers, and exit formalities.

● Maintain employee records, personnel files, HRMS data, and HR documentation.

● Monitor employee attendance, leave, permissions, late arrivals, and attendance regularisation.

● Manage monthly payroll processing, including attendance, leave, loss of pay (LOP), incentives, deductions, and other salary components.

● Ensure timely and accurate salary processing.

● Prepare and maintain HR MIS reports, employee trackers, and other HR-related reports.

● Address employee queries related to HR policies, attendance, leave, salary, benefits, and other HR matters.

● Prepare HR letters, including appointment, confirmation, increment, experience, and relieving letters.

● Support employee engagement activities and internal HR initiatives.

● Maintain the confidentiality of employee information and records.

2. Payroll & Statutory Compliance

● Handle monthly payroll processing and ensure accurate and timely salary disbursement.

● Maintain payroll records and verify attendance, leave, deductions, and other salary-related inputs.

● Manage statutory compliance requirements related to PF, ESI, Professional Tax, TDS, and other applicable regulations.

● Ensure accurate maintenance of employee and payroll-related records.

● Support statutory compliance documentation, audits, and related reporting.

● Coordinate with external consultants and vendors for compliance-related activities, when required.

3. Recruitment & HR Processes

● Manage the end-to-end recruitment process, including job postings, sourcing, screening, interview scheduling, candidate coordination, and follow-ups.

● Coordinate with hiring managers to understand manpower requirements and recruitment priorities.

● Conduct initial candidate screening and coordinate interview feedback.

● Manage offer rollouts, salary negotiations, and candidate follow-ups.

● Coordinate joining formalities and ensure a smooth onboarding experience for new employees. ● Support the implementation and maintenance of HR policies and procedures.

● Communicate company policies and HR processes to employees.

● Maintain employee handbooks, HR forms, and process documentation.

● Support performance appraisals, employee confirmation, and other HR initiatives.

● Assist in resolving employee-related operational issues.

4. Office Administration & Facilities Management

● Coordinate office cleaning, housekeeping, and maintenance activities to ensure a clean and organised workplace.

● Follow up on repairs, facility-related issues, and general office maintenance.

● Coordinate with vendors and service providers and maintain vendor records.

● Monitor stationery, office supplies, and other essential items to ensure availability when needed. ● Coordinate employee transportation and official travel requirements.

● Arrange travel bookings and maintain travel-related documentation, when required.

● Arrange meeting rooms and ensure the availability of necessary facilities.

● Coordinate internal meetings, employee gatherings, and office activities.

● Manage office rent, utility bills, and other administrative payments.

● Maintain administrative files, receipts, agreements, invoices, and company records.

● Organise and maintain documents for easy access and future reference.

● Visit shops, vendors, banks, and other locations to purchase office supplies or complete official administrative tasks.

● Handle courier pickups, document deliveries, and other office-related errands, when required.

● Arrange food, decorations, venues, supplies, gifts, and other requirements for company events and celebrations.

● Ensure the smooth functioning of day-to-day office administration.

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