Location: Pune-Hybrid working, two days per week in the office.
Status:6 months Contract
Package: Competitive Salary (fixed), 5 Day Working Week, Development & Opportunity (Personal & Technical), Group Medical Policy, Group OPD Cover, Personal Accident Cover, Leave + Public Holidays, Referral Scheme.
Who's Instem Well, we're a global provider of bespoke industry leading software solutions and services, which enables our clients to bring life enhancing products to market faster. We boast over 700 pharmaceutical clients (including all the top 25!), ranging from small to enterprise-sized organizations.
Over 50% of the global drug discovery process runs through our software at some point. Therefore, each Instem employee has a significant impact in helping to save/prolong people's lives all over the world. We want you to join our mission!
What's the culture/environment like Although we're a fast-growing organisation, we do have an incredibly supportive, communal, family-feel environment. We promote solution-based thinking, with full flexibility (minimal micromanagement) and empowerment - we want you to be accountable for your success! We'll invest in you as a person and encourage you to take part in companywide sessions for wellbeing, mental health, critical conversations, and strengths.
Why are we hiring a HR Executive We're on the hunt for a HR Executive as part of our company's growth.
We are seeking a proactive and detail-oriented HR Executive to support key HR operations and initiatives across the employee lifecycle. This role will play a vital part in onboarding, employee engagement, HRIS maintenance, and compliance, ensuring smooth HR functioning in alignment with organizational goals.
What to expect
Onboarding & Offboarding
- Prepare and issue HR documentation.
- Conduct new hire orientations and ensure smooth onboarding experience.
- Set up employee records within the HRIS.
- Facilitate exit formalities, conduct exit interviews, and maintain attrition dashboards.
HR Operations & Employee Data Management
- Maintain and update employee information in HRIS/HRMS platforms.
- Prepare MIS reports (attendance, headcount, leaves, etc.).
- Support payroll by ensuring accurate monthly inputs (attendance, benefits, deductions).
- Maintain employee files and HR documentation.
Employee Relations & Engagement
- Act as a point of contact for HR related queries.
- Support employee engagement activities, events, and communication.
- Assist in resolving basic employee relations issues with confidentiality.
Compliance & Policies (India-specific)
- Ensure HR processes comply with Indian labor laws and state-specific regulations (Maharashtra Shops & Establishments Act, PF, ESIC, etc.).
- Maintain statutory records and support audits.
- Assist with implementation of HR policies and procedures.
Skills You'll Need
- Bachelor's or Master's degree in HR, Business Administration, or related field.
- 1–4 years of experience in HR operations or generalist roles.
- Strong understanding of recruitment processes and HR operations.
- Knowledge of Indian labor laws and statutory compliance.
- Proficiency in MS Office and HRIS/HRMS tools.
- Excellent communication and interpersonal skills.
- High attention to detail, professionalism, and ability to handle sensitive information.
Preferred Skills
- Experience within a fast-paced or multinational environment.
- Familiarity with HR analytics and dashboards.
- Exposure to payroll coordination or HRIS implementation is a plus.
We hire exceptional, enthusiastic people, and everyone is empowered to think solo, take the initiative and be innovative. We invite you to explore a world of opportunities with us, and to have influence in helping us achieve our goals, by being you!
An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.
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