Job Description
Position Title: Executive Front Office
Company Name: Pon Pure Chemical India Private Limited
Qualification: Bachelor's Degree (Any Discipline)
Job Summary
The Executive Front Office will be responsible for managing front desk operations, welcoming guests, coordinating administrative activities, and ensuring smooth day-to-day office support functions. The role requires strong communication skills, a professional demeanor, and effective coordination with internal teams and external vendors.
Roles & Responsibilities
- Greet and welcome guests, vendors, and candidates in a courteous and professional manner.
- Arrange refreshments for guests, vendors, and interview candidates.
- Ensure conference halls are well-prepared with basic arrangements for meetings and training sessions.
- Coordinate with vendors for printing and distribution of employee visiting cards.
- Manage daily official courier dispatches and maintain proper dispatch records.
- Maintain stationery stock as per management requirements and keep accurate issuance records.
- Handle all incoming enquiry calls and intercom calls, and transfer them to the concerned departments or personnel.
- Ensure the front office area is neat, organized, and presentable at all times.
- Support administrative and office coordination activities as assigned by management.
Key Skills & Competencies
- Good communication and interpersonal skills
- Pleasant personality with a professional approach
- Basic knowledge of office administration
- Ability to multitask and manage time efficiently
- Proficiency in MS Office (Word, Excel, Outlook)
- Strong coordination and record-keeping skills
Preferred Attributes
- Prior experience in front office or administrative roles is an added advantage
- Customer-service-oriented mindset
- Attention to detail and organizational skills
