Executive - Front Office

Do you want to create exceptional workplace experiences

Join LevelShift as a Front Office Executive, where youll manage front desk operations, coordinate facilities, and ensure seamless administrative and travel support across the organization.

What Youll Do

As a Front Office Executive at LevelShift, you will:

• Oversee reception activities, greet and assist visitors/guests, and ensure smooth day-to-day office operations.
• Manage incoming and outgoing calls with professionalism and proper etiquette while maintaining accurate records.
• Coordinate meetings, conferences, and employee engagement activities; arrange travel logistics including hotel and transportation bookings for guests.
• Act as the primary point of contact for vendors, handle communications, generate and track purchase orders, verify invoices with accounts payable, maintain records, and ensure compliance with company policies.
• Independently manage domestic and international travel for employees, including reservations, ticketing, accommodations, transportation, and documentation.
• Maintain office infrastructure including first aid supplies, pantry, stationery, and office equipment; supervise housekeeping and security staff to ensure a well-functioning workplace.
• Track attendance and leave for maintenance staff, manage courier and inward/outward registers, and provide timely status reports to management.
• Contribute to achieving organizational goals, identify opportunities for process improvements, and enhance operational effectiveness.
• Support recruitment and training initiatives, participate in fire drills and business continuity planning (BCP), and adhere to information security policies.

Were looking for a professional who combines organizational excellence with strong interpersonal skills:

• Experience: 1+ years in front office, administration, or facilities management roles.
• Organizational Ability: Proven ability to multitask, prioritize, and manage responsibilities independently.
• Vendor & Travel Management: Experience in handling vendor coordination and end-to-end travel arrangements.
• Administrative Skills: Strong documentation, record-keeping, and reporting capabilities.
• Technical Skills: Proficiency in MS Office and administrative tools.
• Attention to Detail: High level of accuracy, professionalism, and adherence to processes.