Key Responsibilities
- Greet and welcome guests and visitors warmly upon arrival at the office.
- Direct visitors to the appropriate departments or personnel efficiently.
- Answer, screen, and forward incoming phone calls professionally.
- Maintain a tidy and well-presented reception area with necessary materials such as stationery, forms, and brochures.
- Provide accurate information to clients and employees both in-person and via phone/email.
- Receive, sort, and distribute daily mail, packages, and deliveries.
- Follow office security procedures by managing visitor logs and controlling access to the premises.
- Order and monitor inventory of office supplies and ensure timely restocking.
- Manage calendars and schedule appointments for guest visits, including transportation and food arrangements.
- Coordinate internal and external transportation for events, meetings, and guest visits.
- Perform administrative and clerical duties such as filing, scanning, photocopying, and data entry.
- Support the admin team with various ad hoc tasks as assigned by the reporting manager.
Working Hours:
- 6 days a week
- 9:30 AM to 6:30 PM
Qualifications & Experience
- Minimum graduation in any relevant field
- Proven experience as a Receptionist, Front Office Executive, or Administrative Assistant
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Hands-on experience with office equipment (e.g., printers, scanners)
