Company Description
MachineMaze is a fast-growing Manufacturing-as-a-Service (MaaS) startup with operations in India and international subsidiaries. We work closely with global customers and distributed manufacturing partners, enabling scalable production through technology and operational excellence.
We are looking for a hands-on finance leader who can take end-to-end ownership of finance, compliance, commercial controls, and cross-border operations, and grow with the company.
This role requires strong execution skills, startup mindset, and deep exposure to Indian compliances along with international finance.
Role Overview
As Finance Controller, you will be responsible for:
- Complete ownership of accounting, taxation, treasury, and compliance
- Managing Indian and overseas entities
- Building strong internal controls and MIS frameworks
- Supporting exports/imports and FEMA compliance
- Partnering with leadership on budgeting, pricing, and strategy
- Setting up scalable finance processes for rapid growth
Pre-Interview Questionnaire:
(Please prepare detailed responses under each heading, citing relevant examples from your previous experience. Your answers will form the basis of our in-depth interview.)
1. Systems & Tools Exposure
- List accounting / ERP systems you've used (e.g., Zoho Books, SAP, Oracle, Tally, QuickBooks).
- Rate your Microsoft Excel proficiency (1–10).
- Share examples of Excel models built:
- MIS dashboards
- Scenario analysis
- Macros / automation
- Inventory or ageing trackers
2. GST & Indirect Tax (India)
- Experience with:
- GSTR-1, GSTR-3B, Annual Return, GSTR-9/9C
- Export refunds / inverted duty refunds
- 2B vs books reconciliation process
- Vendor compliance systems (e.g., 2B blocking rules)
- Handling GST notices / litigation
- ITC on capital goods and job work
3. Income Tax, TDS & Tax Audits
- TDS compliance and quarterly filings
- Tax audit coordination (Form 3CD and annexures)
- Income tax return filing for:
- Company
- Directors
- Group entities (India / abroad)
4. Transfer Pricing
- Transfer pricing studies for overseas subsidiaries or intercompany services
- Benchmarking methods used
- Coordination with consultants / Big-4 firms
5. Finalisation of Accounts & Audit
- External / internal auditors worked with
- Statutory audit closure timelines handled
- Preparation of audit schedules
- IND-AS / IFRS adjustments
- Consolidation of India + overseas entities
6. Costing & Pricing Controls
- Manufacturing costing sheet reviews
- Pricing approvals with business teams
- Gross margin tracking
- Variance analysis
- Overhead allocation methodologies
7. Inventory & Commercial Control
- Inventory management at third-party manufacturers / warehouses
- Cycle counts and valuation
- Slow-moving / obsolete provisioning
- Consignment or bonded warehouse exposure (if any)
8. Budgeting & Planning
- Annual budgeting across departments
- Business planning with CEO / Sales / Ops
- Monthly MIS shared with leadership
- Investor MIS — KPIs tracked
- Forecasting models (monthly / rolling)
9. Indian & Foreign Subsidiaries
- Managing overseas books (US / EU / others)
- Intercompany billing and reconciliations
- Overseas bank accounts
- Foreign tax filings
- Coordination with CPAs / legal teams
10. Export Operations
- Shipping bill & EGM tracking
- IGST refund flow
- ECGC coverage / product liability insurance
- Packing credit utilization
- Trade documents:
- Bill of Lading
- Certificate of Origin
- LUT
- Commercial Invoice / Packing List
11. Import Shipments
- Vendor payment planning & forex exposure
- Bill of Entry and IDPMS tracking
- LC opening
- Customs duty optimization
- EPCG / Advance Authorisation usage
12. FEMA / RBI Compliance
- FCGPR, FLA, APR filings
- EDMPS / IDPMS closures
- Equity infusion handling
- Intercompany loans
- IGST refund / RoDTEP / Duty drawback claims
13. Treasury & Fundraising
- Working capital facilities (OD / CC / invoice financing)
- Term loans and rate negotiations
- Daily cash flow management
- Rolling forecasts
- Interaction with banks / NBFCs / startup debt funds
- DSRA, covenants, cash sweep clauses
- Fundraising support (financial models / data rooms)
14. Internal Controls & Compliance
- Inventory controls
- Vendor payment workflows
- Sales discounts / credit notes
- Approval matrix & delegation of authority
15. Commercial & Legal Review
- Vendor PO negotiations
- Customer contracts (export terms, liability caps)
- NDAs
- Indemnities
- Agency agreements
16. Foreign Direct Investments
- ODI / FDI flows
- RBI Master Direction compliance
- Dual-entity cap table management
17. International Payments & Forex
- Systems used (SWIFT, banking portals, etc.)
- Currency risk management / hedging strategies
18. Team Leadership
- Team size and structure managed
- Delegation and performance reviews
- Experience setting up finance from scratch or scaling teams
