Finance Executive

Job description

Assistant Manager – Finance & Accounting

Company Name: Acquara Management Consultant Pvt. Ltd.

Employment Type: Full-Time

Location: Gurgaon

Minimum Education Level: Post Graduation (M.B.A. /M.com)

Minimum Work Experience: Minimum 1-year post-qualification experience

Description:

The Executive will be responsible for managing Accounts Payable & Accounts receivable Transactions, reconciliations (Bank, Vendor, Customer), and Month End activities for assigned clients/entities. The role also involves consulting assignments such as ERP migration support, chart of accounts mapping, backlog accounting, and management reporting alignment.

This is a review and delivery ownership role, requiring strong technical accounting knowledge, process orientation, and client-facing capabilities.

Responsibilities

1. Transaction Processing

• Process, verify, and maintain accuracy of vendor invoices in accordance with purchase orders, contracts, and agreed terms.
• Prepare and execute vendor payments through NEFT, RTGS, cheques, and other approved payment methods.
• Ensure timely payment cycles and adherence to vendor credit terms.
• Reconcile vendor statements regularly and resolve discrepancies, payment mismatches, and billing issues.
• Maintain proper documentation, records, and supporting files for all payable transactions to ensure audit readiness and compliance.
• Coordinate with procurement, finance, and internal stakeholders for invoice approvals and payment follow-ups.

2. Reconciliations & Controls

• Perform vendor account reconciliations and ensure timely resolution of outstanding items.
• Support bank reconciliations related to vendor payments and payment clearances.
• Monitor advance payments, debit notes, credit notes, and vendor adjustments.
• Review and clear suspense accounts and temporary GL accounts related to AP transactions.
• Ensure compliance with company policies, financial controls, and statutory requirements.

3. Reporting & Month-End Support

• Prepare and maintain AP aging reports and payment schedules.
• Assist in month-end closing activities related to Accounts Payable.
• Ensure payable records are accurate, complete, and audit ready.
• Support auditors with required documents and reconciliations during internal and external audits.

4. ERP & Process Support

• Support ERP entries, vendor master updates, and AP data uploads.
• Assist in backlog accounting, vendor reconciliation clean-up, and process improvements.
• Identify delays, risks, and opportunities for improving payable processes.

Required Skills & Experience

• Post Graduation M.B.A. / M. Com from a reputed institution with Regular course
• Strong analytical and problem-solving skills
• Good understanding of Accounting Standards
• Knowledge of AP processes, vendor reconciliations, and payment controls
• Good communication and interpersonal skills
• Growth and target oriented

Preferred Attributes

• Experience working within dynamic, multi-entity organizations
• Ability to manage multiple priorities and meet tight deadlines under pressure
• Detail-oriented mindset with strong accuracy and integrity
• Familiarity with ERP systems and accounting software