Position Overview: A Facility Manager is responsible for overseeing the overall operations and maintenance of a facility, ensuring it functions efficiently and meets the needs of its occupants. They are responsible for managing a variety of functions, including maintenance and repairs, vendor management, space planning, budgeting, and compliance with health and safety regulations.
Key Responsibilities:
Operations and Maintenance Management:
- Develop and implement effective facility management strategies to optimize the efficiency and performance of the facility.
- Coordinate maintenance and repair activities to ensure the facility's infrastructure, equipment, and systems are maintained in good working condition.
- Conduct regular inspections to identify any issues and take corrective action promptly.
- Develop and maintain a preventive maintenance program to minimize downtime and maximize asset lifespan.
Vendor Management:
- Identify, evaluate, and select vendors and contractors for various facility services, such as cleaning, security, landscaping, and maintenance.
- Negotiate contracts and service agreements, ensuring quality and cost-effectiveness.
- Manage vendor performance and relationships, conducting periodic reviews and taking necessary actions to address any deficiencies.
Space Planning and Occupancy Management:
- Plan and optimize space utilization within the facility, ensuring efficient layouts and functionality.
- Coordinate with internal stakeholders to meet their space requirements and plan for expansions or reconfigurations if needed.
- Oversee moves, adds, and changes (MAC) requests, ensuring minimal disruption to ongoing operations.
Budgeting and Financial Management:
- Prepare and manage the facility's budget, ensuring effective allocation of resources.
- Monitor and control expenses, identifying cost-saving initiatives without compromising service quality.
- Review and approve invoices and expenses related to facility operations.
Health, Safety, and Compliance:
- Ensure compliance with local, state, and federal health and safety regulations.
- Establish and maintain safety protocols and emergency response plans.
- Conduct regular inspections to identify potential hazards and address them promptly.
Stakeholder Management:
- Collaborate with internal stakeholders, including employees, department heads, and executives, to understand their needs and expectations.
- Proactively address their concerns and provide exceptional customer service.
- Communicate regularly on facility-related matters, such as maintenance schedules, upcoming projects, and safety updates.
