Job Description
We are seeking a highly organized, proactive, and dependable Facilities Manager to oversee the smooth functioning, safety, and maintenance of all office locations and project/site locations. In this role, you will be responsible for ensuring that all facilities are well-maintained, compliant, secure, and operationally efficient to support business continuity and employee productivity.
The ideal candidate will have strong experience in facility operations, vendor management, administration, and site coordination across multiple locations. The role demands a hands-on professional who can manage infrastructure, housekeeping, security, utilities, repairs, and statutory compliance while maintaining high service standards across all company premises
Key Responsibilities
- Oversee end-to-end facility management for all office locations and site/project locations
- Ensure smooth day-to-day operations of offices and sites including housekeeping, security, pantry, maintenance, and utilities
- Monitor and maintain electrical, plumbing, HVAC, generator, fire safety, and other infrastructure systems
- Coordinate preventive and breakdown maintenance activities to minimize downtime and operational disruptions
- Manage site readiness, office upkeep, and infrastructure support for new and existing locations
- Supervise and evaluate facility vendors, AMC providers, housekeeping agencies, security teams, and maintenance contractors
- Track utility consumption and control operating costs through effective budgeting and resource planning
- Ensure compliance with safety standards, statutory requirements, fire audits, and building regulations across all locations
- Conduct regular inspections of offices and site locations to identify improvement areas and ensure service quality
- Handle space planning, workstation readiness, office moves, repairs, renovations, and minor civil works coordination
- Maintain records related to assets, maintenance schedules, vendor contracts, facility expenses, and compliance documentation
- Coordinate with internal teams including HR, Admin, Finance, Projects, and Leadership for facility-related requirements
- Respond promptly to emergencies, escalations, and operational issues at any office or site location
- Drive workplace efficiency, cleanliness, safety, and employee comfort across all facilitiesStay updated with industry trends, competitor activities, and emerging content formats
Requirements
Must-Have Skills
- 68 years of experience in facilities management, administration, or infrastructure operations, preferably in real estate, construction, or multi-location businesses
- Strong experience in managing office facilities as well as project/site facilities
- Sound knowledge of building maintenance systems, safety standards, statutory compliance, and vendor management
- Ability to manage multiple locations and coordinate with cross-functional teams effectively
- Strong problem-solving skills with a hands-on approach to operational challenges
- Experience in budgeting, cost control, and facility-related procurement
- Good communication and interpersonal skills to manage internal stakeholders and external vendors
- Proficiency in MS Office and facility-related reporting/documentation
- Strong attention to detail and ability to maintain high operational standards
- Willingness to travel frequently across office and site locations
Good-to-Have Skills
- Prior experience in real estate, construction, property management, or infrastructure-heavy organizations
- Knowledge of EHS practices, fire and safety norms, and audit preparedness
- Experience in handling office expansions, relocations, fit-outs, or new facility setup
- Familiarity with asset management systems and maintenance tracking tools
- Ability to handle basic administrative operations alongside facility responsibilities
check(event) ; career-website-detail-template-2 => apply(record.id,meta) mousedown=lyte-button => check(event) final-style=background-color:#E96023;border-color:#E96023;color:white; final-class=lyte-button lyteBackgroundColorBtn lyteSuccess lyte-rendered=>
