Company Description
Alchemist Marketing & Talent Solutions is one of the largest independent communications agencies, providing integrated communication strategies tailored to various industries. Over the past 15 years, the agency has established a reputation for delivering impactful strategies aligned with clients business goals, leading to a strong base of long-term retained clients. Alchemist has a robust portfolio in the real estate sector and expertise in creating mainline and digital communication campaigns across markets. Known for its ability to execute as a one-stop solution provider, the agency focuses on achieving tangible business results. Alchemist fosters growth and collaboration, driven by the passion and energy of its people.
Role Description
This is a full-time, on-site position for an Executive Secretary based in Mumbai. The role involves providing executive administrative assistance, managing Director(s) secretarial tasks, and handling tactical responsibilities.
Responsibilities
- Calendar Management
- Travel & logistics management for Directors and top leadership personnel
- Gatekeeper for communication - Draft emails, notes, take minutes of meet for Directors
- Complete Director(s) personal tactical jobs
- Document Management
- Coordinate on office supplies and employee diaries along with HR
- Manage payment for the leadership credit cards
- Guest relations - Manage and schedule logistics & allied arrangements (food, travel etc) for vistors with top notch hospitality
- Maintaining & organize confidential documents and personal records
- Any other allied task
Qualifications & Skills
- 0-2 years of work experience
- Strong clerical skills, including record-keeping, documentation, and organizational abilities.
- Excellent communication skills for effective interpersonal interaction and correspondence.
- Ability to handle confidential information professionally.
- Proficiency in executive administrative assistance, including meeting coordination and preparation.
- Customer service skills to build and maintain positive relations with clients and stakeholders.
- Detail-oriented and adept at multitasking in a fast-paced environment.
- Proficiency in Microsoft Office Suite and other productivity tools.
- Leveraging AI to the fullest
- Bachelor's degree or an equivalent qualification.
- An experience in the advertising industry is preferable but not a mandate
