Executive - Procurement

Job Description

Role Criticality & Strategic Importance

The R&M Procurement role is highly strategic and plays a vital part in ensuring smooth operations across our PAN India network of 1,100 COCO stores, with an annual addition of 200 new stores year-on-year. The scope includes end-to-end accountability for Annual Maintenance Contracts (AMCs) and procurement across multiple critical categories such as:

• HVAC
• DG
• Fire Alarm Systems (FAS)
• Lifts
• CCTV
• Music systems

This role is also responsible for negotiation, renewals, and compliance, including:

• Lift license renewals before expiry
• Fire extinguisher refilling and timely replacement from a safety and statutory compliance standpoint

Operational Load & Need for Senior Capability

Currently, the role involves handling a very high transaction volume. In FY26 alone, 7,000 R&M quotations were manually validated, and with store additions from FY25, we anticipate a minimum 15% increase in the current financial year. This quantum of work is unsustainable without process automation and strategic intervention.

We need a strategic procurement professional who can:

• Design and implement automation and system-driven processes
• Eliminate repetitive manual activities such as rate validations
• Bring structured governance and accountability to a rapidly growing store network
• Take ownership of R&M procurement at scale

Justification for Role Elevation

Based on the responsibility level, decision-making impact, and workload complexity, this role clearly exceeds a Senior Executive scope. Elevating it to an Assistant Manager (Band 10) will:

• Enable us to attract the right market talent
• Ensure long-term sustainability of the R&M procurement function
• Reduce dependency risk on a single individual in a high-pressure role