Executive

Job Title: Fleet Personnel Executive

Reporting To: HOD / Manager / Assistant Manager

Location: Andheri , Mumbai

Department: Fleet Personnel / Crewing

Job Summary

We are seeking a detail-oriented and proactive Fleet Personnel Executive to support crew planning, crew changes, training coordination, and compliance activities across our fleet. The role involves close collaboration with internal departments, seafarers, and external stakeholders to ensure smooth manning operations and adherence to maritime standards.

Key Responsibilities

• Assist in daily coordination of crew changes and crew planning for all vessels.
• Prepare and send proposals for ex-hands officers to the Head Office and ensure timely follow-up for approvals prior to joining.
• Verify document validity and expiry for officers during planning stages.
• Coordinate and arrange pre-joining medicals for officers and ratings.
• Ensure safety gear arrangements are completed and delivered to seafarers prior to joining, maintaining compliance with onboard safety requirements.
• Maintain accurate records of monthly supplied safety gear and prepare NON-POs in SN1 system.
• Conduct pre-joining briefings for Top 4 officers in collaboration with all relevant departments.
• Carry out post-sign-off debriefings with officers and coordinate with concerned departments.
• Organize in-house training courses for ex-hands and follow up to ensure timely completion.
• Arrange type-specific ECDIS training for deck officers.
• Provide support during compliance audits (internal, external, RPS, manning agent, and TMSA audits).
• Assist in clearance of DA Desk crew change-related FDAs

Key Skills & Competencies

• Strong organizational and coordination abilities
• Attention to detail and compliance awareness
• Good communication and interpersonal skills
• Ability to manage multiple tasks and deadlines
• Familiarity with maritime crewing processes and documentation

Preferred Qualifications & Experience

• Experience in fleet personnel / crewing operations preferred
• Knowledge of maritime regulations, documentation, and training requirements
• Proficiency in MS Office and crewing systems
• Gas Carrier experience will prefer

Suitable candidates can share resume on [Confidential Information]