Executive Assistant

Executive Assistant to Director | Program & Business Management

Location: Noida | Travel Required

Experience: 4+ Years

Industry: Broadcasting / Media Technology

About the Role

We are looking for a proactive, highly organized, and detail-oriented Executive Assistant to the Director who can seamlessly manage executive operations while driving program coordination and business management activities across the organization.

This role requires someone who thrives in a fast-paced environment, demonstrates exceptional stakeholder management skills, and can efficiently handle executive priorities with professionalism and confidentiality. The ideal candidate will act as a strategic support partner to the Director, ensuring smooth execution of day-to-day operations, business commitments, leadership engagements, and organizational initiatives.

The position demands strong ownership, multitasking abilities, excellent communication skills, and the capability to coordinate with internal and external stakeholders globally.

Key Responsibilities

Executive & Leadership Support

• Provide end-to-end executive assistance and strategic administrative support to the Director
• Manage the Director's calendar, meetings, appointments, and leadership engagements with high efficiency
• Prioritize schedules, resolve conflicts proactively, and ensure optimal time management
• Coordinate internal and external meetings, leadership reviews, and business discussions
• Prepare agendas, presentations, briefing documents, and meeting materials in advance

Travel & Visa Management

• Handle domestic and international travel arrangements including flights, accommodation, transportation, and itineraries
• Coordinate visa applications, documentation, renewals, travel insurance, and compliance requirements
• Ensure smooth travel planning aligned with leadership schedules and business priorities
• Manage last-minute travel changes and provide on-ground coordination support when required

Meeting Coordination & Documentation

• Attend leadership and business meetings to capture detailed Minutes of Meeting (MoM)
• Track action items, follow-ups, and ensure timely closure of deliverables
• Maintain accurate records of discussions, decisions, and business commitments
• Drive accountability across teams for completion of assigned tasks

Stakeholder & Program Management

• Coordinate with cross-functional teams, leadership, customers, partners, and external stakeholders
• Monitor Turnaround Time (TAT) for deliverables shared with stakeholders and ensure timely execution
• Follow up regularly with teams to track progress, dependencies, risks, and escalations
• Support program tracking, business reviews, dashboards, and reporting activities
• Assist in managing multiple business initiatives simultaneously while maintaining operational efficiency

Reporting & Communication

• Prepare business reports, dashboards, presentations, and executive summaries
• Support leadership communication and coordination across departments
• Maintain confidentiality while handling sensitive business information and leadership discussions

What We're Looking For

• 4+ years of experience in Executive Assistant, Program Management, Business Operations, or Leadership Support roles
• Strong experience in calendar management, executive coordination, and stakeholder communication
• Excellent organizational and multitasking skills with strong attention to detail
• Ability to work independently, prioritize tasks, and manage multiple deadlines effectively
• Strong verbal and written communication skills
• Experience working with senior leadership and cross-functional teams
• Proficiency in MS Office Suite and Google Workspace
• Willingness to travel based on business requirements

Why Join Us

• Opportunity to work directly with senior leadership in a high-impact role
• Exposure to strategic business initiatives and global client interactions
• Fast-paced and collaborative work environment
• Opportunity to grow into strategic program and business leadership roles
• Be part of an innovative and rapidly growing Broadcasting organization