Role: Executive Assistant
Location : Bangalore
1. Executive Support & Strategic Coordination
- Manage the executives calendar, including scheduling meetings, conferences, teleconferences, and travel logistics with precision.
- Oversee day-to-day operations, ensuring both professional and personal requirements of the executive are handled seamlessly.
- Act as the primary liaison between the executive and internal/external stakeholders maintaining clarity, professionalism, and discretion.
- Track, follow up, and ensure timely completion of key projects, deliverables, and assigned tasks.
2. Operational Excellence & Process Management
- Maintain an organized repository of data, investments, and key information
across multiple verticals including staff management and expense reporting.
- Demonstrate proficiency in Google Suite, Notion, Slack, and expense management tools for efficient documentation and task execution.
- Manage and sustain vendor relationships, ensuring timely deliverables and reliable partnerships.
- Maintain and secure confidential documents such as KYC files, credentials, payment details, and contact directories.
3. Communication & Stakeholder Management
- Welcome and engage guests, partners, and stakeholders professionally both in person and via phone or virtual channels.
- Stay proactively responsive across communication platforms WhatsApp, email, Slack) to ensure swift updates, follow-ups, and decisions.
- Exhibit excellent written and verbal communication skills, ensuring clarity and professionalism across all correspondence.
4. Emotional Intelligence & Professional Conduct
- Uphold a calm, patient, and composed demeanor under pressure while handling sensitive or demanding situations.
- Maintain a high level of emotional intelligence and interpersonal sensitivity in interactions across all levels.
- Take ownership and demonstrate initiative, consistently driving tasks to completion with minimal supervision.
- Display strong problem-solving abilities, adaptability, and a proactive mindset.
- Manage multiple priorities effectively through exceptional organizational and time-management skills.
5. Technical & Analytical Proficiency
- Exhibit high tech proficiency and the ability to leverage AI tools for daily tasks, automation, and productivity optimization.
- Stay curious and self-educate continuously to adapt and increase productivity for the CXO
6. Experience & Personal Attributes
- 3 years of experience supporting CXOs or senior leadership in fast-paced environments.
- Self-motivated, empathetic, and results-oriented professional with a strong sense of accountability and integrity.
- Ability to maintain and withold trust with the immense integrity and credibility.
