Executive Assistant

Job Description

Role Overview

The Executive Assistant will provide high-level administrative and operational support to senior leadership, ensuring seamless coordination across office, site teams, vendors, and clients. This role demands discretion, agility, and strong organizational skills in a fast-paced project environment.

Key Responsibilities

• Calendar & Meeting Management

  • Manage schedules, appointments, and travel plans for senior leadership

  • Coordinate internal and external meetings, site visits, and vendor interactions

• Communication & Liaison

  • Act as the primary point of contact between leadership and internal/external stakeholders

  • Draft, review, and manage correspondence, reports, and presentations

• Project Coordination Support

  • Assist in tracking project milestones, documentation, and follow-ups with site teams

  • Maintain records of project updates, vendor communications, and client interactions

• Administrative Oversight

  • Handle confidential information with integrity

  • Support procurement, HR, and finance teams with documentation and approvals

• Reporting & Documentation

  • Prepare MIS reports, meeting minutes, and executive summaries

  • Organize and maintain digital and physical filing systems

Qualifications

• Graduate/Postgraduate in Business Administration or related field.

• Prior experience supporting CXO/Director-level executives

• Strong command of MS Office Suite (Excel, PowerPoint, Outlook)

• Excellent written and verbal communication skills

• Familiarity with real estate or construction project workflows is a plus.

Additional Information

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