Job Title – Executive Assistant
Location: Mohali
About TT Consultant
sTT Consultants provides custom IP and innovation support services globally. Our hybrid solution, comprising AI-enabled XLSCOUT and human expertise, helps clients stay ahead of the competition. Our services include IP Research, Prosecution & Litigation Support, Technology Analytics, Competitive Market Research, and protecting and enforcing our clients IP rights. Our team of experts delivers fast, accurate results, helping clients achieve their business objectives
.
Roles and Responsibiliti
- esExecutive Calendar Management: Manage executives calendars, schedule meetings, coordinate appointments, and ensure optimal time managemen
- t.Weekly Meeting Coordination: Manage and coordinate weekly meetings, including scheduling, sending reminders, and ensuring all necessary materials and equipment are prepared in advanc
- e.Initiate and Lead Meetings: Take the lead in initiating meetings, setting agendas, coordinating with stakeholders, and guiding discussions to ensure productive outcome
- s.Prepare Minutes of Meeting (MoM): Take accurate and concise meeting minutes, documenting key discussions, decisions, and action items, and distribute them to relevant stakeholders in a timely manne
- r.Travel & Accommodation Management: Plan and manage domestic and international travel arrangements, including flights, visas, accommodations, transportation, and travel itineraries for founders and senior leadershi
- p.Visa & Immigration Coordination: Handle visa applications, documentation, renewals, and travel-related compliance requirements for founders and senior executive
- s.Expense Management: Track, maintain, and reconcile travel and business expenses; coordinate reimbursements and maintain accurate expense record
- s.Client Follow-Ups & Stakeholder Coordination: Act as a liaison between executives, clients, and internal teams by ensuring timely follow-ups, communication, and action item closur
- e.Documentation & Reporting: Regularly update and maintain PowerPoint presentations, Excel spreadsheets, reports, and executive dashboards, ensuring all information is accurate and readily accessibl
- e.Administrative Support: Provide comprehensive administrative support to founders and senior leadership, assisting with special projects and strategic initiatives as require
d.
Qualifications and Ski
llsEducational Background: MBA or equivalent in a relevant fie
ld.
Desired Skills, Traits, and Quali
- tiesCommunication Skills: Exceptional verbal and written communication abilit
- ies.Coordination Skills: Strong organizational and multitasking skills, with the ability to manage multiple priorities effectiv
- ely.Leadership & Ownership: Proactive mindset with the ability to independently drive tasks and coordinate across te
- ams.Strategic Thinking: Ability to formulate and implement strategies aligned with organizational objectives and leadership priorit
- ies.Attention to Detail: High level of accuracy and discretion while handling confidential information and executive communicati
- ons.Problem-Solving Ability: Resourceful and capable of resolving administrative and operational challenges efficien
tly.
