Executive Assistant

The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations.

Responsibilities

• Manage executive calendars, appointments, meetings, and scheduling priorities.
• Coordinate internal and external meetings, prepare agendas, and organize briefing materials.
• Prepare minutes of meetings, maintain follow-up trackers, and monitor closure of action items.
• Handle confidential correspondence, documentation, and official communication with professionalism and discretion.
• Maintain digital and physical filing systems, document records, and version control.
• Coordinate travel arrangements, visitor management, and administrative logistics.
• Support routine reporting, MIS coordination, and document management activities.
• Ensure timely follow-ups with stakeholders and maintain high standards of organizational

efficiency.

Required Technical Skills

• Calendar and diary management
• Executive correspondence and email management
• Meeting coordination and documentation
• File tracking and document control
• MS Outlook/Gmail and Google Calendar
• MS Word, Excel, and PowerPoint
• Google Drive and shared-folder management
• PDF handling, scanning, and document organization
• Basic MIS coordination and reporting

Qualification: Graduate degree mandatory. Postgraduate degree or Diploma in Office

Administration, Executive Assistance, Secretarial Practice, Business Administration, or a related

field will be preferred.