Executive Assistant

Our client is a boutique international firm looking to appoint a highly organised, proactive, and detail-oriented Executive Assistant to support the CEO.

Key Responsibilities:

• Act as the primary point of contact, manage calendar, travel, key proposals, meetings, communications, and confidential matters.
• Oversee entire office administration, streamline internal processes and ensure smooth day-to-day operations.
• Lead internal recruitment, onboarding, employee engagement, and HR policy management. Maintain employee records and coordinate with external partners or vendors.
• Maintain and update recruitment databases, resumes, trackers, and reports.
• Ensure data accuracy across systems (CRM, spreadsheets, project management tools).
• Assist with social media content and branding tasks.
• Conduct recruitment market research and talent mapping for key search mandates.
• Track invoices, reimbursements, petty cash, and basic financial documentation.
• Ensure adherence to all relevant employment laws and regulations.

Qualifications:

• Proficient in Microsoft Office suite (excel, word, powerpoint, etc).
• Possesses a positive attitude with a friendly and professional approach.
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills.
• Strong written and verbal communication skills
• Bachelor's degree or equivalent experience

Location: Mumbai (Hybrid)

Please note: Due to the confidentiality of the role, we will NOT be able to respond to individual messages or emails and will ONLY be contacting relevant candidates.