Executive Assistant Project Manager

Role Overview

We are looking for a highly organized and proactive Project Executive to manage backend coordination, paperwork, scheduling, and day-to-day operational support. The role requires strong communication skills, attention to detail, and the ability to manage multiple tasks efficiently in a fast-paced environment.

Key Responsibilities

* Manage day-to-day paperwork, documentation, and filing systems

* Coordinate backend operations across teams and departments

* Maintain meeting calendars, schedule appointments, and coordinate follow-ups

* Prepare and manage Excel sheets, trackers, reports, and MIS data

* Assist in project coordination and task tracking

* Handle emails, meeting notes, and internal communication

* Support senior management with administrative and executive assistant responsibilities

* Ensure timely documentation and smooth workflow management

* Coordinate with vendors, clients, and internal stakeholders when required

Required Skills

* Strong knowledge of Microsoft Excel, Google Sheets, and MS Office

* Excellent organizational and multitasking abilities

* Good written and verbal communication skills

* Attention to detail and ability to maintain confidentiality

* Ability to work under deadlines and manage priorities

* Basic understanding of project coordination and operations

Experience Required

* 2–5 years of experience in backend operations, coordination, project management support, or executive assistant roles

* Experience in media, production, startup, or corporate environments will be preferred

Preferred Qualifications

* Bachelor's degree in Business Administration, Management, or related field

Key Traits

* Proactive and dependable

* Strong follow-up and coordination skills

* Professional communication

* Problem-solving mindset

* Team player with execution focus