Executive Assistant

• Provide sophisticated calendar management for CEO
• Complete a broad variety of administrative tasks that facilitate the CEO s ability to effectively lead the organization:including: assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense and mileage reports
• Work closely with the CEO to keep them well informed of upcoming commitments and responsibilities, following up appropriately
• Provides a gatekeeper and gateway role, creating win-win situations for direct access to the CEO s time and office
• Assists in coordinating the agenda of senior management team meetings. Prepares an account of the meetings and designates and follows up on assigned action items
• Maintain a high degree of confidentiality with regard to issues concerning members of staff and all stakeholders. Respond positively with tact, sensitivity and awareness to all stakeholders in relation to duties undertaken
• To draft correspondence and other documentation to the CEO s specification

Requirements:

• Proven experience as Executive Assistant or similar role
• Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint), Adobe Acrobat, and Social Media web platforms
• Thrive in an intense, do-it-yourself, start-up environment
• Expert level written and verbal communication skills
• Ability to work well within a cross-functional team environment and diverse communities
• Ability to switch gears at a moment s notice
• Exceptional organizational skills and impeccable attention to detail
• Make appropriate, informed decisions regarding priorities and available time
• Able to maintain a high level of integrity and discretion in handling confidential information