This is a remote position.
Executive Assistant Remote Full-Time (Hybrid) We're looking for a proactive and adaptable Executive Assistant to support our COO in streamlining operations and maximising productivity. This is a unique opportunity to join a fast-growing startup environment and make a real impact from day one.
About The Role
As Executive Assistant, you'll be the COO's right hand - managing day-to-day operations, anticipating needs, and ensuring critical tasks move forward. You'll handle core administrative responsibilities while also leveraging modern tools (including AI) to create efficiencies and support decision-making.
This isn't just a scheduling role - you'll be part of a small, dynamic team where resourcefulness, adaptability, and a startup mindset are key.
Key Responsibilities
- Own calendar and schedule management for the COO
- Manage inbox and draft professional correspondence
- Coordinate, prepare, and follow up on meetings
- Conduct research and handle outreach initiatives
- Provide personal administrative support as needed
- Track projects and manage tasks, ensuring follow-through
- Identify opportunities to use AI tools to simplify, automate, or accelerate workflows
Required Qualifications
5+ years of experience as an EA to C-level Executives Previous experience in a startup environment (ideally
Excellent written and verbal English communication skills Hands-on experience using AI tools (e.g., ChatGPT, Claude, Gemini) in daily work - beyond simple searches Proficiency with modern workplace tools (Notion, Slack, Asana, Google Workspace) Ability to work full-time during US Eastern Time Zone hours
Preferred Qualifications
- Experience with CRM systems
- Prior remote work experience
The Ideal Candidate
- A self-starter who thrives in fast-paced, evolving environments
- Comfortable wearing multiple hats and adapting as priorities shift
- Naturally curious and eager to experiment with new tools, including AI, to improve efficiency
- A clear, concise communicator with a professional yet approachable style
- Independent and reliable, while maintaining consistent communication with the team
Position Details
- Location: Bangalore or Ahmedabad, India
- Schedule: Full-time, 8 hours per day
- Time Zone: Must align with EST working hours
- Employment Type: Full-time position
