Company Overview:
Sundew is a leading digital transformation firm with an 18-year legacy of excellence, delivering innovative IT solutions to global clients. As we continue to grow, we are seeking a proactive and dependable Executive Assistant to support our senior leadership team and contribute to streamlining administrative processes, stakeholder coordination, and overall organizational efficiency.
Role Summary:
This role requires a professional who can manage high-level administrative tasks, coordinate with internal and external stakeholders (including international clients), and provide seamless support in a fast-paced IT environment. The ideal candidate should be organized, detail-oriented with excellent communication and follow-up skills.
Key Responsibilities:
Administrative & Calendar Management
- Manage executive calendars, schedule meetings, and organize appointments effectively.
- Handle travel arrangements, expense reporting, and day-to-day administrative tasks.
- Maintain documentation including meeting minutes, reports, and confidential files.
Stakeholder Communication
- Liaise with internal teams, external clients, international clients (if required)
- Act as a bridge between leadership and external stakeholders to ensure timely and clear communication.
- Demonstrate professionalism in both verbal and written interactions.
Follow-up, Delegation & Coordination
- Track ongoing action items and ensure timely completion through regular follow-ups.
- Assist in delegation processes and coordinate across departments to ensure deliverables are met.
- Streamline executive workflows and support task prioritization.
Research & Documentation
- Conduct basic research and prepare briefs to assist leadership in decision-making.
- Maintain organized records, shared documents, and ensure accessibility across teams.
Required Skills & Qualifications:
- Bachelor's degree in Business Administration, Commerce, or related field.
- 56 years of experience as an Executive Assistant, preferably in the IT/Tech industry.
- Proficient in MS Office Suite and communication tools like Slack.
- Excellent communication skills with exposure to handling clients at different levels.
- Strong organizational, time management, and multitasking abilities.
- Knowledge of IT industry terminology will be an added advantage.
