Executive Assistant

About Suffolk:

Suffolk is a national enterprise that builds, innovates, and invests. We provide value across the entire project lifecycle through our core construction management services and complementary business lines in real estate investment, design, self-perform construction, and technology start-up investment (Suffolk Technologies). By integrating data, artificial intelligence, and advanced technology through our Seamless Platform, we connect design, construction, and operations to deliver smarter, more predictable results and redefine how America builds.

Suffolk – America's Contractor – is a national company with more than $10 billion in annual revenue, 3,000 employees, and 17 offices, including Boston (headquarters), New York City, Miami, West Palm Beach, Tampa, Estero, Dallas, Los Angeles, San Francisco, San Diego, Las Vegas, Herndon, U.S. Virgin Islands, and other key markets. Suffolk manages some of the most complex and transformative projects in the country, serving clients across healthcare, life sciences, education, gaming, aviation, transportation, government, mission critical, and commercial sectors. Suffolk is privately held and is led by founder, chairman and CEO John Fish. Suffolk is ranked #8 on ENR's list of Top CM-at-Risk Contractors.

About Suffolk Global:

Suffolk Global is a strategic extension of Suffolk Construction, established to unlock the full potential of a globally integrated delivery model. Based in Bangalore, India, Suffolk Global brings together world-class talent, advanced technology, and innovative processes to enhance how Suffolk designs, plans, and builds.

As a critical part of Suffolk's long-term growth strategy, Suffolk Global enables greater speed, scalability, and technical rigor across the business. At the intersection of process standardization, AI-enabled innovation, and global talent, Suffolk Global is redefining how work is executed, embedding consistent workflows, leveraging technology to drive efficiency, and building high-performing teams aligned to Suffolk's evolving needs.

By embedding deeply with U.S.-based teams, the platform supports high-impact work across design, digital delivery, and corporate functions. Powered by India's exceptional talent pool, Suffolk Global is building a next-generation capability that combines deep technical expertise with a relentless focus on quality, efficiency, and continuous innovation, helping redefine what's possible in the built environment.

Responsibilities:

• Perform a variety of administrative duties, such as typing reports and memos, maintaining computer database, files and performing advanced administrative tasks for senior executives
• Perform duties of a highly confidential nature
• Schedule Executive travel arrangements
• Maintain Executive calendar; coordinate appointments, events and meetings
• Maintain Executive email
• Compose correspondence, reports, forms, and other documents independently
• Develop and maintain computerized spreadsheets and databases to enter information and generate reports
• Communicate effectively with others individually as well as in small and large groups
• Organize and plan work to meet deadlines
• Establish and maintain working relationships with Executives, Department Heads and Project Management, staff in other departments, and subcontractors & clients
• Coordinate and attend management meetings, responsible for distribution of agendas, compiling of papers, minutes and document management
• Coordinate on office administration and facilities matters as appropriate
• Coordinate internal and external meetings, including agendas, meeting rooms, technology and most importantly follow-ups
• Coordinate to ensure the smooth day-to-day operation of the office
• Coordinate with building management, housekeeping, security, maintenance, IT and other service providers
• Coordinate routine office-related purchases and vendor payments
• Support office moves, events, celebrations, town halls and other employee activities
• Interpret and apply policies and procedures within limits of authority.

Special Projects:

• Identify problems and implement or recommend solutions
• Organize, prioritize, and coordinate assignments
• Identify and analyze critical issues and recommend solutions to problems

Qualifications:

• Bachelor's degree and 5+ years related experience or 6 to 10 years related experience · Knowledge of principles and practices of business and managing personnel
• Basic research methods and techniques
• Computer applications used in general office settings, including word processing, spreadsheet, database management, email and internet search engines
• Basic Math and standard English grammar and usage
• Good written communications
• Construction or technology experience helpful, but not necessary and/or required
• Previous exposure to IT, finance, or legal teams is beneficial for understanding business rhythms
• Candidate must possess Suffolk's Core Values: Passion, Integrity, Hard Work, Professionalism, and Caring
• Must be able to work independently with minimum supervision, use independent judgment and leadership techniques
• Must be tactful and use discretion
• Able to work effectively as part of a team and productively maintain confidentiality of information