Executive Assistant

Location: 100% Remote (Must reside in India)

Liaison Hub: Abu Dhabi, UAE

Company: Next Match AI LLC

Reference ID: NMAI-EA-IND-089

Next Match AI LLC is seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide premium administrative and operational support to our global leadership team. As our AI-driven recruitment engines and foundational HR API infrastructure experience rapid commercial adoption across North America and the GCC, maintaining streamlined corporate communication, task prioritization, and cross-border scheduling agility is paramount.

Operating completely remote from your base in India, you will act as a critical coordination link, managing executive workflows, organizing multi-timezone scheduling structures, and handling essential corporate documentation. You will maintain absolute confidentiality and professionalism, collaborating daily with distributed international teams and our core hub in Abu Dhabi.

• Calendar & Workflow Architecture: Manage complex, fluid executive calendars across multiple international time zones, prioritizing high-value engagements and resolving scheduling friction seamlessly.
• Corporate Communications: Draft, polish, and coordinate corporate emails, internal briefs, and stakeholder presentation structures, ensuring absolute consistency with global company messaging.
• Meeting Operations: Coordinate agenda preparation, document distribution, and action-item tracking for executive-level meetings, ensuring strategic initiatives are meticulously followed through.
• Travel & Expense Coordination: Oversee comprehensive travel logistics, digital event coordination, and executive expense processing using modern cross-border transaction tracking systems.
• Special Project Support: Partner with the operations and HR teams to manage administrative workflows, data organization, and international data archiving.

• Proven Support Background: 3+ years of experience as an Executive Assistant, Personal Assistant, or Senior Operations Coordinator within a fast-paced corporate environment, global MNC, or tech startup.
• Communication Mastery: Flawless professional verbal and written English communication skills; a natural ability to interface with executive leadership and international corporate partners with complete poise.
• Digital Tool Fluency: Elite proficiency with modern workplace productivity software (Google Workspace, Microsoft 365, Slack, and project tracking frameworks like Asana, ClickUp, or Jira).
• Organizational Discretion: Exceptional time management and multitasking skills paired with a proven track record of handling highly sensitive corporate records and details with absolute discretion.

We provide a premier compensation portfolio built to attract the region's top administrative professionals, set exactly 20% above the Indian market average.

• Base Salary: ₹9,00,000 – ₹11,25,000 INR per annum (Paid out in equal monthly installments, dependent on depth of administrative and corporate tech experience).
• Remote Excellence: 100% remote workflow autonomy supported by a dedicated technology stipend and home-office equipment setup allowance.
• Health & Wellness: Comprehensive medical insurance coverage provided fully for you and your immediate family members.
  

(Salary and benefits to be discussed based on experience and fit.)

We look forward to reviewing your application and potentially welcoming you as the next Finance Manager at Next Match AI.