Executive Assistant

Job Title: Executive Assistant (EA) to Director

Location: Jaipur, Rajasthan, India

Reports To: Director

Organization: Jaipur Rugs

About Jaipur Rugs:

Jaipur Rugs is a globally renowned, spiritually charged organization known for its high-quality hand-knotted rugs. We create socio-economic impact by empowering artisans across rural India while setting global trends in the home furnishings market.

Position Overview:

We are seeking a proactive and well-organized Executive Assistant to support the Director. This role involves managing the Director's schedule, communications, and high-priority tasks while ensuring smooth coordination of meetings, travel, and key initiatives.

Key Responsibilities:

Manage the Director's calendar, meetings, and events, ensuring timely follow-ups.

Organize internal and external meetings, prepare research briefs and agendas.

Draft, proofread, and edit correspondence, proposals, and marketing materials.

Coordinate travel arrangements and maintain a monthly travel summary.

Maintain confidentiality and prepare meeting minutes and action trackers.

Observe employee behavior and provide feedback to the Director when necessary.

Support the Director in focusing on strategic priorities.

Maintain records of key decisions and outcomes for reference.

Qualifications:

Previous experience as an Executive Assistant, PA, or in a similar role.

Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).

Excellent communication skills in English and Hindi.

Familiarity with AI tools to enhance productivity.

Personal Attributes:

Strong sense of urgency and ownership.

Excellent multitasking and organizational skills.

Empathetic, solution-oriented, and aligned with Jaipur Rugs values.

Strong interpersonal and problem-solving abilities.