Executive Assistant

Company Description

Education Japan is dedicated to guiding Indian students toward higher education in Japanese universities. Our mission focuses on cultural and educational awareness, personalized counseling, and comprehensive support to ensure student success. We engage with students and parents through social media, school campus sessions, and workshops, providing insights into Japanese culture and the education system. Our services include application assistance, scholarship guidance, and visa support, ensuring a smooth transition to studying in Japan.

About the Role:

We are seeking a highly organized, reliable, and proactive Assistant to support the Director of Education Japan in day-to-day administrative and operational tasks. This role requires strong communication skills, discretion, and the ability to manage multiple priorities in a fast-paced, international environment.

Key Responsibilities:

Manage the Director's calendar, appointments, and travel arrangements (domestic and international).

Handle email correspondence, meeting scheduling, and follow-ups.

Prepare documents, presentations, and reports as required.

Maintain records, files, and project timelines efficiently.

Assist in coordinating meetings with Japanese and Indian stakeholders.

Handle confidential information with professionalism and integrity.

Provide logistical support for events, programs, and official visits.

Liaise with internal teams and external partners on behalf of the Director.

Track action items and ensure timely completion of delegated tasks.

Support in daily operations, vendor coordination, and other administrative needs.

Preferred Qualifications:

Bachelor's degree in Business Administration, Communications, or related field.

35 years of experience in a similar executive or personal assistant role.

Excellent verbal and written communication skills in English (Japanese language is a plus).

Strong organizational and multitasking abilities.

Tech-savvy with proficiency in MS Office, Google Workspace, and online scheduling tools.

Experience in Tally or other accounting software is a plus.

Cultural sensitivity and ability to work in a cross-national environment.

Flexible, discreet, and trustworthy in handling sensitive information

Ability to relocate and work from Noida, Uttar Pradesh.

Schedule & Benefits

6-day work week with rotational week-offs.

Attractive salary with performance-based incentives.

Flexible work timings and weekly off options.

Perks: Career growth opportunities, flexible working hours, and a vibrant team

environment.

Salary

4-8 LPA fixed(Depends on the profile)