Executive Assistant

Job Title: Executive Assistant

Location: Gurgaon

Reporting To: [CEO / COO / Director / Business Head]

Job Summary:

We are looking for a proactive and detail-oriented Executive Assistant to support senior leadership and drive operational excellence across business processes. The role involves high-level coordination, participation in management review meetings, process tracking, and ensuring timely execution of strategic and operational initiatives.

Key Responsibilities:

Provide end-to-end administrative and business support to senior management

Manage calendars, appointments, meetings, and travel arrangements

Prepare presentations, reports, dashboards, and business communications

Act as a key liaison between leadership and internal/external stakeholders

Handle confidential and sensitive information with high discretion

Review Meetings & Governance:

Attend and actively participate in management and business review meetings

Prepare meeting agendas, presentations, MIS, and performance summaries

Record Minutes of Meeting (MoM), track action points, owners, and timelines

Ensure timely follow-ups and closure of decisions taken in review meetings

Share structured post-meeting updates and status reports with stakeholders

Business Process & Operations:

Coordinate and streamline internal business processes and workflows

Support creation and maintenance of SOPs, process documentation, and trackers

Monitor KPIs, MIS reports, and operational dashboards

Work closely with cross-functional teams (HR, Finance, Operations, Sales) to ensure smooth execution

Identify process gaps, bottlenecks, and recommend improvements

Support audits, reviews, compliance tracking, and internal governance requirements

Skills & Competencies:

Strong organizational, coordination, and follow-up skills

Excellent verbal and written communication

High proficiency in MS Office (Excel, PowerPoint, Word); ERP/CRM knowledge is an advantage

Ability to multitask and work in a fast-paced, dynamic environment

Process-driven mindset with strong attention to detail

Stakeholder management and problem-solving skills

Qualifications & Experience:

MBA

Key Attributes:

Proactive and ownership-driven

High level of professionalism and confidentiality

Strong execution and follow-through capabilities

Interview rounds - 2

Interested candidates can forward cv on [Confidential Information]

Regards,

Khushboo