Executive Assistant

About the Role

We're looking for a highly organized and proactive Executive Assistant to support the Founder at Astrotalk. This role requires exceptional planning, strong communication and the ability to manage multiple priorities in a fast-paced environment while maintaining complete confidentiality.

Key Responsibilities

• Manage the Founder's calendar, meetings, travel and daily priorities.
• Prepare agendas, presentations, meeting notes, and track follow-ups.
• Coordinate with internal teams (HR, Finance, Legal, Operations) and external stakeholders.
• Organize contracts, NDAs, and other critical business documents.
• Plan executive meetings, offsites and Founder-led initiatives.
• Conduct research, prepare briefs and support strategic projects.
• Identify operational improvements and ensure smooth day-to-day execution.

What We're Looking For

• Bachelor's degree (Business, Commerce, or related field preferred).
• 1+ years of experience supporting senior executives or founders.
• Experience in startups or high-growth environments is a plus.
• Excellent organizational, communication and multitasking skills.
• Proficiency with Google Workspace, Slack, Zoom and Notion.
• High level of discretion, ownership and attention to detail.
• Self-driven, proactive and capable of managing competing priorities independently.