Executive Assistant

About the Role

Hi Tours is looking for a tech-savvy, highly organized, and proactive Executive Assistant to support senior management across professional and personal responsibilities. The ideal candidate should have exceptional communication skills, strong attention to detail, sound judgement, and the ability to manage priorities independently.

Key Responsibilities

• Manage professional and personal calendars, meetings, appointments, travel, and daily schedules.
• Coordinate meetings with internal teams, clients, partners, and external stakeholders.
• Manage emails, follow-ups, reminders, action items, and daily priorities.
• Prepare presentations, reports, meeting briefs, MIS, and business documents.
• Coordinate business and personal travel, including itineraries, bookings, and logistics.
• Act as a key communication interface between management and stakeholders.
• Handle confidential information and sensitive matters with complete discretion.
• Track tasks, deadlines, and commitments using Zoho and other productivity tools.
• Use AI tools and automation to improve scheduling, research, reporting, documentation, communication, and productivity.
• Proactively identify potential issues, manage last-minute requirements, and ensure timely closure of tasks.

Desired Candidate Profile

• 3–6 years of experience as an Executive Assistant, Personal Assistant, Management Assistant, or similar role.
• Exceptional verbal and written communication with strong professional etiquette.
• Strong proficiency in Zoho, Google Workspace, MS Office, calendar management, CRM, and productivity tools.
• Comfortable using AI tools to improve efficiency and automate routine tasks.
• Highly organized, proactive, resourceful, and detail-oriented.
• Strong problem-solving, prioritization, and stakeholder management skills.
• High level of confidentiality, maturity, and professional judgement.
• Ability to manage both professional and personal responsibilities independently.

Key Competencies

Executive Support | Exceptional Communication | Calendar Management | Zoho & Digital Tools | AI & Automation | Stakeholder Management | Problem Solving | Confidentiality | Time Management | Proactiveness