Executive Administrative Assistant

Role Summary

The Executive Assistant supports managing director by managing schedules, coordinating meetings, tracking actions, handling communication, and maintaining documentation to ensure smooth daily operations.

Key Responsibilities

1. Calendar & Meetings Management

• Manage and update calendar daily
• Schedule/reschedule meetings and inform all attendees
• Send daily meeting summary and reminders
• Prepare and finalise meeting agendas

2. Meeting Minutes

• Join meetings on time and record minutes
• Share live notes and finalise minutes
• Convert discussions into action items

3. Follow-Up & Projects

• Maintain and update follow-up tracker daily
• Create structured follow-up plans.
• Track progress until completion and collect evidence
• Report updates to supervisor

4. Document Review

• Check documents (content, format, grammar)
• Coordinate revisions and approvals
• Support supervisor review and follow-up

5. Email Management

• Monitor and priorities emails
• Share important summaries
• Draft responses and follow-up on tasks

6. System & Documentation

• Organise and maintain centralised document system
• Create folders, templates, and backups

Who Can Apply

✅ Freshers are welcome

✅ Candidates with good communication and analytical skills

✅ MBA / BBA / Any Graduate

✅ Preferable Male Candidates

✅ Strong attention to detail and follow-up