Job Description
We are looking for a detail-oriented Event Manager to manage the operational aspects of Japan education–related events and student programs in Noida. The role will focus on end-to-end event execution, stakeholder coordination, and on-ground management to ensure seamless experiences.
Key Responsibilities
Event Operations
- Assist with event registration and participant coordination.
- Support student activities and cultural sessions.
- Ensure smooth overall event execution and troubleshoot operational issues during the program.
Outreach & Travel
- Visit universities, schools, and partner institutions for event outreach and collaboration.
- Be open to travel for event planning, promotions, and on-ground execution.
VIP & Dean Coordination
- Manage invitations and communication with VIPs, deans, and institutional representatives.
- Coordinate their travel, accommodation, and on-ground hospitality.
- Ensure proper reception, protocol, and seating arrangements during the event.
- Act as the point of contact for all VIP requirements and ensure a seamless experience.
Booth Management
- Oversee setup and arrangement of exhibitor booths for participating institutions and partners.
- Ensure each booth has required branding materials, tables, power supply, and information materials.
- Assist exhibitors with setup, visitor engagement flow, and booth operations during the event.
Venue Management
- Identify and select suitable venues based on event requirements, capacity, and budget.
- Evaluate venues based on location, accessibility, facilities, and technical specifications.
- Coordinate venue layout, seating arrangements, and event space setup.
- Manage registration desk, signage placement, and attendee movement within the venue.
- Work with venue staff to ensure AV systems, lighting, and logistics are functioning properly.
Sponsor & Partner Coordination
- Manage sponsor relationships and ensure branding placements, banners, and promotional materials are correctly displayed.
- Coordinate with sponsors for deliverables, visibility, and on-ground execution.
- Support partners during the event for seamless experience and engagement.
Volunteer Management
- Recruit, brief, and manage event volunteers.
- Assign roles and ensure smooth coordination during the event.
Team Coordination
- Coordinate closely with the Social Media Team for event coverage, promotions, and live updates.
- Work with the Counselling Team to ensure smooth student interaction and guidance during events.
Stage Management
- Manage the event stage schedule, including speaker sessions, presentations, and performances.
- Coordinate with speakers and presenters for timely stage transitions and technical requirements (microphones, presentations, AV setup).
- Ensure smooth program flow according to the event agenda.
Requirements
- MBA in Marketing (Mandatory)
- Based in Noida
- 2–4 years of experience in event management, exhibitions, conferences, or education fairs (Freshers can also apply)
- Strong exposure to sponsor and partner management
- Excellent communication skills (written and verbal)
- Ability to handle event logistics and on-ground coordination
- Strong problem-solving and multitasking abilities
- Ability to manage multiple operational tasks during live events
