Company Secretary

Objectives of the role

• Coordinating and facilitating board meetings, including preparing board agendas, minutes and resolutions.

• Ensuring compliance with statutory and regulatory requirements, including filing annual returns, disclosures and resolutions.

• Drafting and filing statutory documents, such as annual returns, board resolutions and meeting minutes.

• Maintaining corporate records, registers and statutory books as per the applicable laws and regulations.

• Working on the corporate governance best practices, legal requirements and compliance issues.

• Guiding corporate governance best practices and implementing governance frameworks.

• Legal research on varied topics such as employment law, privacy law etc.

• Legal drafting and contract review

Responsibilities

• Prepare and distribute notices, agendas and supporting materials for board and committee meetings.

• Attend board meetings, record minutes and maintain accurate records of board proceedings.

• Assist in the preparation and filing of statutory documents with regulatory authorities.

• Monitor changes in company law and ensure compliance with corporate governance guidelines, listing rules and other regulatory requirements.

• Liaising with regulatory authorities, such as the Registrar of Companies (ROC) and being familiar with filings such as RBI, FEMA, IEC, LEI, export compliance, etc.

• Familiarity in using DSC for the Directors.

• Audit & Inspection Readiness Coordinate with internal and external auditors during secretarial audits, regulatory inspections, and compliance reviews. Ensure availability and accuracy of documentation and respond to audit queries in a timely manner.

• Communicate with external advisors, legal counsel and auditors on corporate governance and compliance issues.

• Conduct corporate governance reviews and assessments to identify areas for improvement.

• Stay updated on changes to corporate law, regulations and governance practices.

• Draft and review agreements including but not limited to NDAs, SaaS agreements, facilities and vendor agreements etc.

• Work closely with the EMEA/APAC legal counsel for supporting with compliance across regions.

Required skills and qualifications

• Bachelor's degree in Law, Business Administration or a related field.

• Qualified Company Secretary (ACS) with a membership of the Institute of Company Secretaries of India (ICSI).

• 3+ years of experience as a company secretary or a similar role in corporate governance and compliance.

• Strong knowledge of corporate law, regulations and governance principles.

• Familiarity with corporate governance codes and guidelines, such as the Companies Act and working on the MCA portal, and other government portals.

• Experience with corporate secretarial software and tools for document management and compliance tracking.

• Excellent communication and interpersonal skills, with the ability to interact effectively with senior executives and board members.

• Ability to work independently and handle confidential information with discretion.

• Attention to detail and the ability to work effectively under pressure in a fast-paced environment.

• Experience in handling regulatory filings and compliance audits.

• Legal background or additional qualifications in law.