Job Title: Semi-Qualified Company Secretary (CS)
Job Summary
We are looking for a Semi-Qualified Company Secretary (CS) who can support and manage various secretarial, ROC, and compliance activities of the organization. The ideal candidate should have strong knowledge of Companies Act, 2013, ROC filings, and corporate governance requirements. This role involves assisting the CS department in maintaining statutory records, preparing filings, ensuring timely compliance, and coordinating with internal and external stakeholders.
Key Responsibilities
1. ROC & Statutory Compliance
- Assist in preparing and filing forms such as AOC-4, MGT-7, PAS-3, DIR-12, INC-22, and other ROC-related filings.
- Ensure timely compliance under the Companies Act, 2013 and related rules.
- Support in drafting and maintaining statutory registers, minutes, and resolutions.
2. Board & General Meeting Support
- Assist in drafting notices, agendas, minutes, and resolutions for Board and Committee Meetings.
- Coordinate with directors and stakeholders for meeting-related documentation.
- Maintain accurate records of all meetings as per secretarial standards.
3. Documentation & Record Keeping
- Maintain statutory books, registers, share certificates, and other secretarial records.
- Prepare and manage company-related documentation and compliance trackers.
- Ensure proper documentation for share transfers, allotments, and related matters.
4. Compliance Monitoring & Reporting
- Keep track of due dates for various corporate filings and compliances.
- Assist in annual filings and event-based compliances.
- Support in conducting secretarial audits and preparing required documentation.
5. Coordination & Support Activities
- Liaise with external consultants, auditors, and regulatory authorities.
- Assist in preparing reports, presentations, and other documentation for management.
- Provide administrative support to the CS and senior management as required.
Qualifications & Skills
- Semi-Qualified CS (completed Executive Programme; pursuing Professional Programme).
- 13 years of experience in ROC filings, secretarial work, or compliance roles (preferred).
- Strong understanding of Companies Act, 2013, Secretarial Standards, and corporate compliance.
- Proficient in MCA portal, MS Office (Excel, Word, PowerPoint), and documentation.
- Excellent communication, drafting, and organizational skills.
- Attention to detail with a commitment to accuracy and confidentiality.
