Job Title: Company Secretary (CS)
Experience: 34 years
Location: Bangalore
Employment Type: Full-time
Role Overview
We are seeking a qualified Company Secretary with 34 years of relevant experience to manage the Company's secretarial, compliance, and governance functions. The role requires strong drafting skills, hands-on experience with statutory filings, effective coordination with external professionals, and the ability to interact with investors and senior stakeholders.
Key Responsibilities
Secretarial & Compliance
- Draft, review, and maintain corporate documents including Board resolutions, shareholders resolutions, notices, minutes, agreements, and statutory records.
- Ensure timely and accurate statutory filings under the Companies Act, 2013, including filings with the MCA and other regulatory authorities.
- Coordinate with external Company Secretaries, legal counsels, auditors, and consultants for filings, certifications, and compliance-related matters.
- Maintain and regularly update statutory registers, including the Register of Members, Register of Directors & KMP, Register of Charges, and other secretarial records.
- Ensure all secretarial documentation is internally prepared, organised, and audit-ready.
- Support capital-related activities such as issue of shares, bonus issues, ESOPs, conversions, and related compliance
- Ensure timely compliance with ROC, FEMA, and other regulatory requirements
- Draft, review, and maintain Board resolutions, shareholder resolutions, notices, agendas, minutes, and statutory registers
Board & Shareholder Matters
- Plan, convene, and coordinate Board Meetings (BM), Committee Meetings, and Extraordinary General Meetings (EGM).
- Prepare agendas, notes, presentations, notices, and minutes for meetings.
- Ensure proper execution and follow-up of Board and shareholder decisions.
Investor & Stakeholder Interaction
- Act as a point of contact for investors on governance, compliance, and corporate documentation matters.
- Support investor communication by preparing and sharing required corporate records, cap table information, and compliance confirmations.
- Assist in transaction-related secretarial support (fundraising, ESOPs, share transfers, etc.), as required.
Qualifications & Experience
- Qualified Company Secretary (CS) and member of ICSI.
- 34 years of relevant post-qualification experience in corporate secretarial and compliance roles.
- Practical exposure to MCA filings, Board and shareholder processes, and statutory record maintenance.
Key Skills & Competencies
- Strong drafting and documentation skills.
- Sound knowledge of the Companies Act, 2013 and related rules.
- Ability to coordinate effectively with external professionals and internal stakeholders.
- Good communication skills with the ability to interact professionally with investors and senior management.
- High attention to detail, strong organisational skills, and ability to manage multiple deadlines.
- Proactive, reliable, and capable of handling confidential information with discretion.
Preferred Background
- Experience in a startup, growth-stage company, or professional services environment.
- Exposure to fundraising, ESOP administration, or investor reporting is an added advantage.
