Job Title: Company Secretary
Experience: 4-5 years in corporate secretarial roles, preferably in technology, BFSI, or regulated entities.
Location: Bangalore
About the Role:
The Company Secretary will lead the secretarial, governance, and regulatory compliance framework, as well as its subsidiaries. This role is critical in strengthening Board governance, ensuring SEBI and corporate law compliance, and supporting pre- and post-IPO readiness. The position works closely with founders, senior leadership, investors, regulators, and external advisors.
Key Responsibilities:
1. Corporate Governance & Secretarial Compliance
- Ensure end-to-end compliance with the Companies Act, 2013, MCA filings, and Secretarial Standards
- Manage Board, Committee, and Shareholder meetings, including agendas, notices, minutes, resolutions, and action tracking
- Maintain statutory registers, member records, share certificates, and digital secretarial documentation
- Handle annual, event-based, XBRL, and group-entity filings
- Advise management on corporate law matters, ESOPs, shareholder actions, and corporate restructuring
2. SEBI, Listing & Pre-IPO Support
- Lead compliance with SEBI regulations (ICDR, LODR, PIT, etc.) in preparation for listing
- Coordinate with merchant bankers, legal counsel, auditors, and consultants for DRHP drafting, due diligence, and governance checks
- Ensure adherence to SEBI governance norms, including:
- Board and Committee structures
- Policies, disclosures, and insider trading framework
- Manage cap table, ESOP pool, vesting records, and compliance with SEBI ESOP regulations
- Support regulatory submissions and respond to investor and regulator queries
3. Transactions, Structuring & Legal Coordination
- Support and manage corporate actions such as:
- Mergers, amalgamations, business transfers
- Capital restructuring
- Rights issues, private placements, preferential allotments
- Ensure timely approvals from MCA, ROC, SEBI, RBI, and other regulators (as applicable)
- Review transaction documents with external counsel and track compliance timelines
4. Shareholder & Investor Support
- Coordinate with Registrar & Transfer Agent (RTA) for shareholder records and issue resolution
- Manage investor communications related to disclosures, share transfers, and documentation
- Support due diligence processes for fundraising, strategic transactions, and IPO
5. Internal Controls & Governance Framework
- Develop and maintain governance policies, including:
- Code of Conduct
- Insider Trading SOP
- Board and Committee Charters
- D&O compliance
- Ensure governance readiness for internal audits, statutory audits, and risk control reviews
Skills & Qualifications:
Mandatory:
- ACS (Associate Company Secretary)
Preferred:
Experience:
- 4-5 years in corporate secretarial roles, preferably in technology, BFSI, or regulated entities
Core Competencies:
- Strong understanding of SEBI regulations, corporate restructuring, and ESOP management
- Excellent drafting, documentation, and communication skills
- Ability to manage multi-entity compliance in a fast-paced environment
- Proven experience working with founders, investors, and senior leadership
