To Apply, click on this link:
https://forms.clickup.com/9013324406/f/8ckrukp-45493/8DSFTG1BNXCTJ4YMFWSource%20Of%20Application=LinkedIn
This role focuses on financial accuracy, reporting integrity, and operational support across the agency. As a Bookkeeper, you will be the backbone of our financial tracking, reconciliation, and reporting systems, helping Gigabrain operate with clarity, precision, and profitability.
Day-to-Day Duties:
- Maintain and reconcile all financial records including client invoices, reimbursements, payroll entries, and operating expenses.
- Oversee weekly and monthly reconciliations of bank accounts, credit cards, and third-party platforms (Stripe, PayPal, Amazon, etc.).
- Track and report client retainers, bonuses, and ad spend reimbursements with accuracy.
- Ensure accurate categorization of agency expenses and client-related transactions across multiple accounts.
- Work closely with the Brand Management team to verify revenue recognition and service delivery are aligned.
- Support onboarding/offboarding financial setup for new and exiting clients.
- Prepare monthly P&L statements segmented by department and client.
- Maintain clean, audit-ready books using QuickBooks Online or similar platform.
- Track accounts receivable and follow up on overdue invoices in coordination with Account Managers.
- Support tax preparation and liaise with external accountants and legal teams as needed.
- Maintain detailed documentation and SOPs for all financial processes.
Roles & Responsibilities:
- ClickUp tasks and financial processes are tracked and updated consistently.
- Accurately record Amazon-related financial activity including reimbursements, PPC charges, and client budget adherence.
- Collaborate with the Advertising and Brand Management teams to ensure financial KPIs are met.
- Lead the monthly close process and ensure all journal entries, adjustments, and reviews are completed on time.
- Manage software subscriptions, contractor payments, and internal reimbursements with clear documentation.
- Flag any financial discrepancies, risks, or unusual activity for leadership review.
- Work with team leads to monitor department-level spend vs. budget.
- Create and maintain detailed financial dashboards or summaries for internal use.
KPIs:
- 100% accuracy in financial reporting and reconciliations
- <3% discrepancy rate in ad spend vs. invoice reports
- 95% of invoices paid on time
- All monthly closes completed within 5 business days
- 100% vendor and client payments processed on time
- 0 unresolved bookkeeping tickets older than 5 business days
- Quarterly financial insights or cost-saving opportunities presented to leadership
Core Values of Gigabrain
- Extreme Ownership
- Problems are Fun and Solvable
- 1% Better Everyday
- Accountability
- Moral Person
- Best Thought Wins
- One Life (Let's Have Impact)
- Value in Everything You Do
Qualifications:
- 3+ years of bookkeeping or accounting experience, ideally in a marketing, SaaS, or eCommerce agency.
- Strong working knowledge of QuickBooks Online (or similar platforms) and Excel/Google Sheets.
- Familiarity with Amazon Seller Central financial structure is a major plus (PPC, reimbursements, inventory reconciliation).
- Experience handling multi-client service invoicing and bonus-based billing structures.
- Understanding of accrual accounting, chart of accounts, and GAAP standards.
- Detail-oriented and process-driven with strong documentation habits.
- High proficiency with workplace tools such as ClickUp, Slack, and Zoom.
- Strong communication skills and ability to coordinate across departments.
Growth Path of Eventual Responsibilities:
- Build internal automation systems for financial tracking and reconciliation.
- Become the go-to person for strategic financial planning, cost optimization, and cash flow forecasting.
- Help drive pricing model adjustments and margin analysis for agency offerings.
- Train new finance or operations hires as the agency scales.
- Gain exposure to cross-departmental strategy (Advertising, Brand, HR, Sales).
- Step into a financial operations leadership role as Gigabrain continues growing.
Gigabrain Benefits:
- Competitive salary based on experience
- 401(k) with up to 4% employer match after 12 months
- Health Benefits (Medical, Dental, Vision) after 90 days
- Unlimited Paid Time Off
- 7 Paid Company Holidays
- Opportunity to run your own Amazon business using agency resources
- Full-time remote role with autonomy and clear expectations
- Work schedule: 611 AM PST mandatory; remaining 4 hours flexible
To apply, please complete this form:
https://forms.clickup.com/9013324406/f/8ckrukp-45493/8DSFTG1BNXCTJ4YMFWSource%20Of%20Application=LinkedIn
and upload your resume.
Note: If you don't meet every requirement but still feel excited about the role, please apply. We value growth-minded, adaptable individuals eager to learn and evolve with us.
