About Galaxy
Galaxy Office Automation Pvt. Ltd. is a leading technology solutions provider with over 38 years of experience in delivering innovative IT infrastructure and digital transformation solutions. With deep industry expertise, continuous investment in advanced technologies, and a strong team of 300+ professionals, Galaxy enables organizations to meet complex business challenges with confidence.
Role Overview
We are looking for a Bid Executive to manage the end-to-end bid lifecycle for IT infrastructure and system integration projects. The role involves coordinating with technical, sales, and finance teams to prepare accurate, compliant, and competitive proposals in response to RFPs, RFQs, and tenders.
Key Responsibilities
- Manage and coordinate the complete bid process for IT infrastructure projects
- Analyze RFP, RFQ, and tender documents to identify technical, commercial, and compliance requirements
- Collaborate with solution architects, engineers, sales, and finance teams to gather inputs
- Prepare, structure, and format bid documents ensuring accuracy, clarity, and compliance
- Ensure timely submission of bids by managing bid schedules and internal timelines
- Maintain and update a repository of bid templates, technical documents, and client-specific materials
- Support post-submission activities including clarifications, presentations, and negotiations
- Track bid status, outcomes, and contribute to process improvements
Required Skills & Competencies
- Strong understanding of IT infrastructure and system integration concepts
- Excellent written communication, proposal writing, and documentation skills
- Ability to manage multiple bids simultaneously under strict deadlines
- Proficiency in MS Office, bid management tools, and collaboration platforms
- High attention to detail with strong organizational and coordination skills
- Ability to work effectively with cross-functional teams
Education
- Bachelor's degree in Business Administration, IT, Engineering, or a related field
