Assistant to the Executive Director

Job Title: Executive Assistant to the Director

Role Overview

The Executive Assistant to the Director will provide high-level administrative, organizational, and coordination support to ensure the smooth functioning of the Director's daily operations. The role requires strong communication skills, discretion, and the ability to manage multiple priorities efficiently while acting as a key liaison between the Director, internal teams, and external stakeholders.

Key Responsibilities

Executive & Schedule Management

Manage the Director's calendar, meetings, appointments, and reminders.

Schedule and coordinate internal and external meetings efficiently.

Track follow-ups and ensure timely completion of assigned tasks.

Travel and Logistics Coordination.

Arrangeend-to-end travel for the Director and employees, including visas, flights, accommodation, and itineraries.

Coordinatetravel schedules to ensure cost-effectiveness and efficiency.

Meeting Management

Attend meetings as required and prepare accurate Minutes of Meeting (MoM).

Track action items and follow up with stakeholders/teams to ensure closure.

Communication and Coordination

Act as the primary point of contact between the Director, internal departments, consultants, vendors, and clients.

Handle correspondence, emails, and calls with professionalism and confidentiality.

Coordinatewith internal teams for updates, reports, and project-related information.

Office and Administrative support

Ensure the Director's office is well-organized and professionally maintained.

Provide day-to-day administrative and operational support to the Director.

Support HR and administrative activities as required.

Confidential& Professional Support

Handlesensitive information with the highest level of discretion and integrity.

Strong organizational and time-management skills

Excellent verbal and written communication

High level of discretion and confidentiality

Proficiency in MS Office (Word, Excel, PowerPoint)

Ability to multitask and work in a fast-paced environment