Job Title: Executive Personal Assistant (Executive PA) to Managing Director
Job Description
We are seeking a highly organized and proactive
Executive Personal Assistant (Executive PA) to support the
Managing Director. The role requires excellent
planning, scheduling, and coordination skills to manage daily commitments and calendars efficiently. Note: this clarified title replaces any unclear or misspelled variants (for example, Secretory).
Key Responsibilities
- Plan, schedule & coordinate meetings/appointments, maintain diaries, and provide timely reminders.
- Handle HNI & VIP interactions, assist with reservations, catering & event coordination.
- Screen calls, mails, draft correspondences, prepare agendas, minutes & presentations.
- Manage confidential documents, records & office files (offline/online).
- Arrange travel bookings, hotel reservations & visitor logistics.
- Conduct research, prepare reports & presentations within timelines.
- Coordinate with vendors/suppliers (domestic & international) for quotations, POs, and payments.
- Monitor projects, new launches & internal communications, ensuring follow-ups and action plans.
- Support procurement, negotiations & infrastructure upkeep as per directives.
- Assist in employee induction/training linked to MD's office.
Skills & Competencies
- Strong communication & drafting skills.
- High level of organization, confidentiality & multitasking.
- Ability to manage vendor negotiations, client interactions & project coordination.
Skills: email & call handling,secretarial activities,office administration & record keeping,ms office,calendar & schedule management,travel & logistics management,minutes & agenda preparation
