Assistant Manager Administration

Job Title: Assistant Manager – Administration

Number of Openings: 1

Location: Zirakpur Corporate Office (Punjab)

Working Days: 6 Days a Week

Job Type: Full-Time

Experience Required: Minimum 4–6 Years

Salary/Budget: As per experience

Job Overview

We are looking for experienced and dependable Assistant Managers – Administration to strengthen administrative and facilities support across Pan India operations. The role involves managing billing, vendor coordination, repair and maintenance activities, travel arrangements, signage, and overall office infrastructure.

The ideal candidate should possess strong administrative knowledge, vendor management skills, and hands-on experience in facilities and maintenance operations, ensuring efficiency, compliance, and cost control.

Key Responsibilities

Billing & Vendor Management

Verify, process, and track invoices for administrative and facility-related services

Maintain vendor records, contracts, and ensure timely payments

Monitor service costs and support budget control initiatives

Repair & Maintenance

Oversee preventive and corrective maintenance of AC, genset, electrical, plumbing, civil, and carpentry works

Coordinate with vendors and internal teams to ensure timely resolution of maintenance issues

Ensure minimal downtime of facilities and equipment

Travel & Logistics

Manage employee travel bookings and expense reconciliation

Ensure cost-effective, policy-compliant travel arrangements

Coordinate with travel vendors and internal stakeholders

Signage & Office Infrastructure

Supervise installation, repair, and maintenance of signage and branding materials

Ensure upkeep of office facilities, furniture, and assets

Support office setup, relocation, and refurbishment activities

Compliance & Safety

Ensure adherence to statutory requirements, safety standards, and internal policies

Maintain records of inspections, certifications, and compliance documentation

Support audits and safety reviews

Key Requirements

Experience

4–6 years of experience in administration or facility management

Exposure to billing, vendor coordination, and maintenance operations

Experience managing multiple vendors and locations preferred

Skills & Competencies

Good knowledge of facility and maintenance operations

Strong vendor management and coordination skills

Understanding of billing processes and cost control

Good communication, multitasking, and problem-solving abilities

Proficiency in MS Excel, documentation, and reporting

Educational Qualification

Graduate in Business Administration / Commerce / Engineering

Facility Management or Safety-related certifications preferred

Compensation & Benefits

Salary as per experience and interview performance

Additional benefits as per company policy