We are currently partnering with a well-established organization to identify a Assistant Company Secretary who will play a critical role in supporting board governance, corporate documentation, and compliance coordination. This role offers exposure to senior leadership and board-level processes, providing an excellent opportunity for professionals interested in corporate governance and corporate affairs.
Key Responsibilities
Board & Committee Governance
- Manage Board and Committee calendars including scheduling, logistics, and coordination with directors and stakeholders.
- Support the preparation, collation, formatting, and circulation of Board packs while ensuring version control and confidentiality.
- Maintain minutes of meetings, action registers, and board resolutions while tracking approvals and related filings.
- Coordinate director onboarding, induction documentation, and policy acknowledgments.
- Facilitate coordination with independent directors, including declarations and governance documentation where applicable.
Governance Documentation & Records Management
- Maintain centralized repositories for governance documents including board charters, policies, minutes, statutory records, and resolutions.
- Ensure structured document management with proper naming conventions, access control, and permissions.
- Support digital document management systems and archival in line with record retention policies.
Action Tracker & Governance Compliance
- Maintain trackers for action items arising from board, committee, and leadership meetings and follow up to ensure timely closure.
- Prepare periodic governance dashboards highlighting status updates, dependencies, and delays.
- Support year-end governance activities including AGM/EGM coordination, statutory filings, and director disclosures.
Entity & Stakeholder KYC Management
- Maintain updated KYC records for entities, directors, shareholders, and counterparties with periodic updates.
- Coordinate documentation collection and validation including identification records, declarations, and beneficial ownership details.
- Liaise with banks, consultants, and external stakeholders to ensure KYC compliance.
Corporate Affairs Support
- Assist in drafting board resolutions, notices, circular resolutions, and standard corporate correspondence.
- Coordinate with legal, tax, and compliance consultants for filings, registrations, and certifications.
- Support corporate housekeeping activities including director appointments or resignations, registered office changes, and capital structure updates where applicable.
Regulatory & Secretariat Support
- Assist in routine compliance requirements under corporate regulations including statutory registers and filings.
- Where applicable, support governance disclosure timelines and regulatory coordination.
Additional Governance & Administrative Support
- Provide administrative support for board meetings, governance initiatives, and stakeholder engagements.
- Assist in policy documentation, formatting, and version control for governance frameworks including codes of conduct and internal policies.
Profile Requirements
- Experience in corporate governance, company secretarial support, legal administration, or corporate affairs.
- Strong attention to detail with the ability to manage confidential documentation and board-level communications.
- Familiarity with governance documentation, compliance processes, and document management systems is preferred.
- Strong coordination and stakeholder management skills.
If you are interested in being part of a dynamic environment and working closely with senior leadership and governance functions, we would be pleased to hear from you.
To apply, please share your updated CV or apply directly through LinkedIn.
