The Assistant to Company Secretary provides administrative and operational support to the Company Secretary in managing corporate governance, compliance, and secretarial functions. This role involves assisting with documentation, maintaining statutory records, coordinating meetings, and ensuring adherence to legal and regulatory requirements.
Key Responsibilities
- Assist the Company Secretary in preparing and maintaining statutory registers, records, and filings.
- Support the organization and coordination of board meetings, annual general meetings, and committee meetings, including preparing agendas, minutes, and related documents.
- Ensure compliance with company law, corporate governance standards, and regulatory requirements.
- Maintain and update corporate records, including shareholding patterns, resolutions, and filings with regulatory authorities.
- Liaise with regulatory bodies, auditors, and legal advisors as required.
- Draft correspondence, notices, and reports related to secretarial functions.
- Assist in managing share transfers, dividend payments, and other shareholder-related activities.
- Maintain confidentiality of company records and sensitive information.
- Perform other administrative duties as assigned by the Company Secretary.
