Administrator

Manage and oversee day-to-day administrative operations of the office.

Ensure smooth functioning of office facilities, equipment, and workspace.

Maintain and organize office records, files, and confidential documents.

Handle incoming and outgoing correspondence including emails, letters, and calls.

Schedule and coordinate meetings, appointments, and official events.

Prepare meeting agendas, minutes of meetings, and follow-up actions.

Maintain office inventory and ensure availability of necessary supplies.

Coordinate procurement of office materials and services from vendors.

Maintain vendor records and manage service contracts when required.

Assist management in preparing administrative reports and documentation.

Support HR functions such as maintaining employee records and onboarding documentation.

Maintain attendance records and coordinate leave documentation if required.

Ensure compliance with organizational policies and administrative procedures.

Monitor office cleanliness, safety, and facility maintenance.

Coordinate logistics for workshops, meetings, training sessions, or events.

Assist in preparing official letters, memos, and internal communications.

Maintain databases and perform basic data entry tasks.

Provide administrative support to project teams and other departments.

Coordinate travel arrangements and accommodation if required.

Track and manage office expenses and coordinate with the accounts department.

Handle basic inquiries from visitors, clients, or stakeholders.

Ensure confidentiality and security of organizational information.

Maintain digital and physical filing systems.

Monitor deadlines and administrative timelines for tasks and reports.

Perform any other administrative duties assigned by management.