The administrative services team handles administrative support, travel planning, operations, catering coordination, and facilities management.
What You'll Do
- Increase the productivity of consulting HR leaders by handling their administrative tasks, such as:
- Travel arrangements
- Expense reporting
- Calendar management
- Vendor and client interactions
- Email correspondence
- Provide scheduling support to multiple individuals (appointment, calendar, and meeting management).
- Complete expense reports within compliance guidelines, process invoices for payment, and assist with other administrative processes as needed.
- Prepare domestic and international travel logistics (itineraries, visas, etc.).
- Coordinate internal and external meetings/activities (e.g., venue selection/reservation and set-up, hotel accommodations, catering, etc.).
- Prepare and organize documents for client proposals and presentations as needed (contract tracking, printing, organizing, and archiving meeting support materials).
- Address problems and troubleshoot with internal and external stakeholders.
- Handle special projects with demanding deadlines.
- Participate in group learning and/or knowledge sharing.
What You'll Bring
- High school diploma required; post-secondary education or Associate or Bachelor degree preferred.
- 1 - 3 years of relevant work experience as an administrative/operations assistant, preferably in a professional services environment.
- Fluent in MS Office (Word, PowerPoint, Excel, and Outlook) and travel and expense reporting applications.
- Strong oral and written communication skills.
- Professional appearance and demeanor with the ability to exercise good judgment and discretion.
- Attention to detail, dependability, and punctuality.
- Proactive self-starter with the ability to manage a wide variety of tasks and meet deadlines.
- Experience working both independently and with a team in a demanding environment.
- A sense of humor is appreciated!
