Executive Administrative Assistant

Executive Assistant

Key Responsibilities

A. CEO Office & Administrative Support

* Manage the CEO's calendar, including scheduling meetings and coordinating appointments.

* Prepare, circulate, and track Minutes of Meetings (MoMs), ensuring timely follow-up on action items with relevant departments.

* Coordinate staff travel arrangements, including bookings and logistics, in line with approved budgets.

* Handle confidential communication, documentation, and records for the CEO's office.

* Assist in the preparation of presentations, reports, and official correspondence.

B. Office Administration & Coordination

* Oversee day-to-day administrative operations to ensure smooth office functioning.

* Maintain inventory of office supplies, stationery, and equipment.

* Manage vendor relationships, including AMCs and service contracts, ensuring timely renewals and payments.

* Coordinate with internal teams to support operational needs, meetings, and events.