Location: Bangalore Office
Employment Type: Full Time [WFO]
About TerraTern
TerraTern is one of the fastest-growing Global Talent Mobility Solutions, dedicated to guiding clients through seamless relocation journeys. We offer personalized visa assistance, job search support, and comprehensive resources to empower individuals pursuing opportunities abroad. Our commitment to client satisfaction and transparency ensures a smooth, reliable experience at every step of the immigration process.
Role Overview
Own day-to-day office administration and ensure smooth workplace operations by managing vendors, procurement, office facilities, basic IT coordination, and compliance support. Drive efficient administrative processes while maintaining a productive and well-organized office environment.
Key Responsibilities
- Manage day-to-day office administration and ensure seamless office operations.
- Coordinate with vendors for office supplies, pantry, housekeeping, maintenance, security, and facility management.
- Handle procurement of office materials, maintain inventory, and ensure timely replenishment.
- Build and manage relationships with local vendors while negotiating pricing and service quality.
- Coordinate with internal teams and external vendors to resolve basic IT and infrastructure-related issues.
- Track office assets, utility services, maintenance schedules, and recurring administrative requirements.
- Maintain records for invoices, vendor contracts, payments, procurement, and administrative documentation.
- Support statutory and internal compliance activities by maintaining required documentation and coordinating follow-ups.
- Assist employees with day-to-day administrative requests and ensure a positive workplace experience.
- Identify opportunities to improve office processes, vendor management, and operational efficiency.
Key Performance Indicators (KPIs)
- Office Operations: Ensure uninterrupted day-to-day office functioning with minimal operational issues.
- Vendor Management: Timely coordination, service quality, and cost-effective procurement.
- Procurement: Ensure timely availability of office supplies with optimized inventory levels.
- Compliance: Accurate maintenance of administrative records and timely completion of documentation.
- IT & Facility Support: Prompt resolution of basic infrastructure and facility-related issues.
- Cost Optimization: Monitor administrative expenses and identify opportunities for operational savings.
- Process Efficiency: Maintain organized documentation and improve administrative workflows.
Must-Have Qualifications
- 2–5 years of experience in Administration, Office Management, or Operations.
- Strong knowledge of the local Bengaluru market and proficiency in the local language.
- Proven experience in vendor management, procurement, and office administration.
- Experience coordinating basic IT support, facility management, and compliance activities.
- Strong communication, negotiation, and stakeholder management skills.
- Ability to manage multiple priorities in a fast-paced work environment.
- Proficiency in Microsoft Excel, Google Sheets, and other office productivity tools.
Nice-to-Have
- Experience working in a startup or high-growth organization.
- Exposure to office infrastructure setup and facilities management.
- Familiarity with procurement planning, inventory management, and vendor negotiations.
- Experience supporting HR or Finance teams with administrative coordination.
Why Join TerraTern
Joining TerraTern puts you in a mission-driven organization that is changing lives. Here's what makes us unique:
- Impactful Work: Play a key role in creating an efficient and productive workplace that supports business growth.
- Professional Growth: Gain exposure to office administration, vendor management, operations, and compliance in a fast-growing organization.
- Entrepreneurial Culture: Take ownership of administrative functions and contribute ideas that improve operational excellence.
- Collaborative Environment: Work with a dynamic, high-energy team committed to efficiency and continuous improvement.
Skills: administrative,basic,procurement,it,management,documentation,office,office administration,operations
